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David Kordansky Gallery seeks a highly motivated, extremely organized, and collaborative individual to join our team as Registrar. Reporting to the Registrar in Los Angeles as well as the Director, New York, the Registrar is a critical, cross-departmental role, responsible for leading a range of significant functions of the operations team, including record-keeping, data management, fine art shipping, exhibition and fair planning, and gallery operations. This position is a full-time role, Monday through Frid ay, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.

PRIMARY RESPONSIBILITIES:
RECORDS:
– Maintain all inventory record management for the New York gallery (including shipment tracking spreadsheets, exhibition and provenance information, auction inventory, and all related documentation), ensuring accuracy of captions, notes, forms, lists, and other relevant information added by Registrars
– Ensure that all consignments between New York and Los Angeles galleries are current and accurate
– Assist with maintenance of incoming and outgoing client consignments and loans for the New York gallery

SHIPMENTS:
– Pull shipping estimates, ensuring cost effective and efficient solutions for the gallery and its clients
– In collaboration with Los Angeles based Registrars and Artist Liaisons, assist wi th coordination of shipments incoming and outgoing fr om New York, including securing multiple quotes, liaising with shippers directly; and arranging shipments
– Define packing and installation needs and make recommendations while liaising between shippers, Head Preparator, and Artist Liaisons
– Oversee and coordinate condition reporting of incoming and outgoing artworks, with art handler assistance
– Accept and/or release artwork to shippers and/or clients, preparing outgoing work and release paperwork

EXHIBITIONS & FAIRS:
– Collaborate with the Head Preparator on all installation and de-installation logistics, including coordinating with Artist Liaisons on install date(s) and deadline(s)
– Obtain artwork specifications from Artist Liaisons for entry into the database (including captions, production, installation, and/or handling notes)
– Ensure clear communication of arrival dates of artwork for coordination of individual and install photography
– Assist in the coordination of East Co ast and New York-area art fair logistics

OPERATIONS:
– Maintain all offsite and onsite storage for the New York gallery, including ensuring best practices in artwork storage and tracking, coordinating inventory reports, and conducting storage audits, as needed
– Assist in the packing/unpacking of artworks, as needed
– Participate in and maintain a culture of respect and belonging; ensure close collaboration with counterparts at Los Angeles gallery; and provide training and mentorship of new hires

To Apply:

Please submit the following via email with the subject line “DKG NY: Registrar” to [email protected]:

– a cover letter detailing your previous experience
– a resume

In your application, please note all relevant skills requested in the qualifications above.