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  • Employer: Museum of Fine Arts, St. Petersburg, FL

The Registrar is a vital member of the Museum of Fine Arts’ Curatorial Department. This position is responsible for the oversight of collections management including policy development and maintenance, collection storage, safety, and access, cataloging and documentation, deaccessioning, and disposal. The Registrar oversees the coordination of all loans and exhibitions, including their installation and de-installation, and manages insurance coverage, object movement, and all shipping and crating. This position also assesses needed conservation treatment and implements best practices in collection preservation. The Registrar supervises the assignments and responsibilities of the Preparator(s) and the Curatorial and Registration Assistant.

Work Schedule

  • Monday through Friday 9:00 am – 6:00 pm
  • Weekend and evening work as needed
  • This position requires all hours to be fulfilled onsite

Essential Duties and Responsibilities

  • Works with the Curatorial Departments and Collections Committee to review, update and revise the MFA”s Collections Management Policy
  • Serves as the staff liaison to the Collections Committee. Works with the Senior Curator of Collections & Exhibitions to prepare documentation for presentation to Collections Committee, including meeting agendas, and keeps the official documents and minutes of the meetings on file in the Office of the Registrar
  • In collaboration with the Senior Director of Operations, is responsible for disaster preparedness planning and recovery, with specific responsibility for the collection and artworks
  • Monitors the environment of all galleries and storage spaces, including the development and maintenance of the Environmental Monitoring Plan. Regularly monitors permanent and temporary installations on campus
  • Oversees the processing of incoming and outgoing loans, including contract negotiation, collection of documentation, data entry, shipping arrangements, insurance coverage and courier requirements. Acts as a courier, when required
  • Oversees and manages registration responsibilities for traveling exhibitions
  • Oversees and manages the unpacking/packing handling, installation, and de-installation of all collection holdings and loans. Prepares and conducts condition reports and assessments for all collection holdings, loans and potential acquisitions
  • Oversees the processing of all potential acquisitions, including shipping arrangements, collection of documentation, data entry, the timely presentation of materials to the Collections Committee and the complete processing of works accepted or purchased for the permanent collection
  • Develops policies and manages access and the entry of data into the MFA’s collections management system (The Museum System). Works closely with appropriate Curatorial staff to develop style and standard procedures for data entry as appropriate for collection holdings
  • Maintains a registration log book of temporary receipts, loans and acquisitions
  • Responsible for maintaining, organizing, and managing all legal documentation, object files and records (both hardcopy and digital) related to collection holdings, loans, deaccessions and potential acquisitions
  • Oversees and manages the MFA’s active deaccessioning and disposal program, including the review and evaluation of unprocessed temporary holdings in consultation with appropriate Curatorial staff
  • Responsible for the development of a regular inventory schedule of all collection holdings and loans. Helps support the Financial Department in their annual audit
  • In collaboration with Curatorial staff, reviews and assesses conservation needs and the long-term preservation care of collection holdings. Coordinates and collaborates with contracted conservators for assessment and treatment of collection holdings. Maintains records of all assessments and treatments performed
  • Oversees and manages appropriate fine art insurance coverage for collection holdings and loans
  • Supervises the assignment and responsibilities of the Preparator(s) and Curatorial and Registration Assistant (The Exhibits Team)
  • Participates in professional conferences and workshops as a representative of the MFA
  • Performs other duties as required

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