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  • Employer: Frye Art Museum
  • Salary: $70,000 - $80,000 plus benefits, based on experience

Position title: Registrar

Reports to: Director & Curator of Collections

Division: Collections & Registration

Employment Status: Temporary, full-time, exempt

Work schedule: 35/hours, hybrid role until October 30, 2024, with the possibility to transition to a permanent position.

Compensation: $70,000 – $80,000 plus benefits, based on experience

Work Hours: Monday – Friday, 9 am – 5 pm

Position Summary

Under the direction of the Director & Curator of Collections, the Collections Registrar will manage registration of objects in the collection, loaned from and borrowed for the collection, be responsible for the onsite physical care and organization of objects in the collection, and will function as a liaison between the internal and external elements of acquisitions, deaccessions and loans to the collection with an emphasis on logistics, documentation, and risk management.

Supports the collections and exhibitions departments with the duties and responsibilities of the department, specifically focusing on incoming loans for non-collection exhibitions. Functions as the primary contact for lenders of exhibition objects. Also assists in a variety of tasks related to the care, organization, and management of the Frye Art Museum’s collections and digital images.

Essential Duties and Responsibilities

  • Prepare packing and shipping budget estimates for exhibitions.
  • Prepare loan agreements for exhibition loans; monitor lender responses, correspond and negotiate with lenders as needed.
  • Prepare certificates of insurance for lenders as required.
  • Arrange packing, shipping and receipt of exhibition loans.
  • Assist in the care, handling, packing/unpacking, and movement of art objects. Work closely with exhibition preparators to ensure proper handling and packing of objects.
  • Examine artworks and create condition reports; document condition and packing materials with digital images.
  • Arrange and conduct Security walk-throughs of exhibitions; respond to Security alerts about art contacts.
  • Coordinate arrangements for lender couriers; conduct virtual courier sessions as needed.
  • Provide database support for the Collections Management System: Create records for incoming loans, loan objects, and exhibitions: track and update locations of loan objects; create reports.
  • Assist with periodic inventories of art collections, prepare detailed inventory lists from the database, and compile results.
  • Monitor environmental conditions in art storage and exhibition spaces on a weekly basis; generate and analyze specialized reports for distribution to select staff.
  • Arrange and oversee professional photography of collections objects; process digital images.
  • Order office and collections storage supplies.
  • Code and process invoices.
  • Act as a courier for Frye Art Museum outgoing loans as needed.
  • Other duties as required.

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