The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.
The Museum seeks a Registrar, responsible for the physical and intellectual control of both the Museum’s collections objects and those loaned to the Museum for specific exhibitions. The position reports to the Director of Collections and works closely with, curators, exhibition designers, and preparators. The Registrar is also responsible for the administrative processes related to acquisitions, deaccessions, incoming loans, and general collections documentation
The Museum believes that traditional hiring practices have historically and systemically marginalized entire groups of people including people of color, people of different socio-economic backgrounds, women, people with disabilities, people in the LGBTQ community, and veterans, to name a few. We strongly believe as an organization in deconstructing barriers and building a team that authentically represents the diverse communities and backgrounds of New York City. We strongly encourage applications from people with these identities or who are members of other marginalized groups.
Roles and Responsibilities:
• Oversee the registration aspects of the Museum’s collections and acquisitions program, including all administrative and logistical aspects.
• Oversee intellectual and physical control and care of incoming loans for long-term and temporary exhibitions: coordinate crating and shipping, generate Incoming Loan Agreements, condition reports, object receipts, and certificates of insurance.
• Manage registration aspects of outgoing loans: facilitate Outgoing Loan Agreement and condition reports; review borrower facility reports and fine art insurance policies, facilitate object treatment, packing and crating and manage outgoing loan budget.
• Provide on-site supervision and care of all works of art during installation and de-installation, and throughout the exhibition’s run and while in the Museum’s custody.
• Control the main art transit storeroom.
• Coordinate movement of the permanent collection between sites.
• Facilitate collections access including general art handling and site visit coordination
• Oversee Insurance/Risk Management administration. Write, edit, and review Indemnity applications. Prepare semi-annual Damage & Loss report to the Board of Trustees. Work with internal and external auditors to identify areas of risk assessment and coordinate with any audits and oversee annual collections inventory and spot check inventory.
• Catalog and file all legal documents and receipts in accordance with the Museum’s retention policy.
• Oversee in-house exhibition budget in conjunction with Curatorial.
• Manage supplier relationships, evaluate the ongoing performance of suppliers, protect the Museum’s interests, and identify and cultivate long-term supplier relationships.
• Administer the Certified Cargo Screening Program and serve as official museum contact with the Transportation Security Administration for all art shipping needs.
• Oversee all registration aspects of the Museum’s deaccessions including all consignment activity.
• Coordinate with and support other collections staff as needed, including providing coverage during installations and deinstallations and serving as courier as needed.
• Oversee the museum’s IPM program and work with facilities to ensure appropriate environmental conditions for the work in the Museum’s care both onsite and off.
• Other duties as assigned by the Director of Collections.
• The Registrar oversees the Assistant Registrar, Interns, and Art Handlers and Contract Registrars.