« Back to all jobs Program Specialist (Museum Registrar)

The Program Specialist (Museum Registrar) will ensure that loan forms are completed on all artwork lent to TAM, work with the Preparator and other museum staff to organize pick-up and delivery of artwork, complete condition reports on borrowed artwork, administer all exhibition schedules, assist with shipping arrangements, and perform other duties as required. The current exhibition schedule is generally 5 cycles per year in 3 galleries.


The following duties represent the principal job duties; however, they are not all-inclusive.

  • Assists in supervising facility operations and in developing planning, directing and implementing program activities. Instructs and supervises youth and adult program participants;
  • Assists in maintaining Community Services facilities and coordinating equipment maintenance;
  • Acts as a work unit lead, coordinating workflow, schedules, daily task delegation and on-the-job training assistance;
  • Researches, prepares and disseminates necessary reports, publicity, and statistical data as required.
  • Assists in preparing and processing program records and documents.
  • Provides customer service, including information regarding programs, related schedules, fees, and facility amenities.
  • Resolves participant conflicts and complaints; refers disputes to a supervisor, as appropriate.
  • Leads or provides work direction to Program Leaders and volunteers including instructing, assigning, planning, and reviewing work; evaluating work performance; selecting and training employees; and recommending or implementing coaching, counseling, or employee discipline.
  • Performs lower level tasks within the Program Leader Series.
  • Performs other duties as assigned.

Depending on the assignment, any of the following duties may also be essential:

  • Coordinates the packing and transport of artworks for exhibition;
  • Installs and de-installs artwork;
  • Manages and monitors the café or other food services programs;
  • Registers participants, collects and distributes large sums of money and issues receipts;
  • Coordinates facility rentals;
  • Coordinates the work of volunteers to include assigning, monitoring and reviewing work.

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