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The Assistant Registrar in the Exhibits Office is provides assistance to the Supervisory Registrar in the implementation of security and environmental requirements for all exhibition materials, to include in-house collections and incoming loans; and assists in the management of the Outgoing Exhibition Loan Program.

Note: This is a part-time position, 3 days/ week, 6 months. The Salary will be pro-rated accordingly.

The Exhibits Office has the responsibility for developing and installing museum-quality exhibitions at the Library as well as evaluating and coordinating the loan of Library materials to other organizations for exhibition purposes. The Assistant Registrar in the Exhibits Office is provides assistance to the Supervisory Registrar in the implementation of security and environmental requirements for all exhibition materials, to include in-house collections and incoming loans; and assists in the management of the Outgoing Exhibition Loan Program.

Acts as an outgoing exhibition loan coordinator. Receives inquiries related to the borrowing of institutional collections. Ascertains that the requested object is available for loan and then works with the Conservation Office and the Curatorial Division to determine if its condition warrants it’s lending. Before determining the availability of the object, determines if the requesting institution meets the established criteria for borrowing the requested object. As appropriate, suggests an alternative action that would satisfy the requestor’s needs if necessary. If the original object was available but needed conservation or preservation, the Associate Registrar may work out an agreement in which the Conservation Office will conserve or restore the requested object. Draws up the loan agreement, under the supervision of the Supervisory Registrar.

Ensures the safe handling of collection objects. This includes moving objects to and from custodial storage, conservation, staging areas and exhibition. Maintains proper security to preclude theft of items. Controls admittance to locked areas by authorized personnel and maintains records for all incoming and outgoing items.

Modifies special crates and packages for shipping items, working with approved fine arts packers and the Conservation Office. Utilizes the most modern successful packaging methods and materials in placement of objects for maximum protection. Prepares objects for placement in crates and other appropriate containers. Most of these objects are extremely fragile, one-of-a-kind, and/or of high cultural and monetary value.

Assists in determining immediate and long-term storage requirements of collection objects or works. Suggests where items can best be stored before and after exhibitions, considering retrieval and environmental requirements. Handles the movement of objects from custodial storage for restoration/preservation or exhibit.


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