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USC Museums collects, studies, conserves, and presents significant works of art across all times and cultures in order to connect people to creativity, knowledge, and ideas. Every day, art comes alive in the Museum’s galleries and through its exhibitions, programs and educational initiatives revealing both new ideas and unexpected connections across time and across cultures. USC Museums responds to the evolving needs and interests of the diverse audiences it serves by providing exhibitions, programming, research opportunities, partnerships, and resources design ed to enrich campus and community life.

The Registrar will provide general oversight for documentation and care of the Museum’s diverse collections across campus, building on the museum’s longstanding role as a University-wide resource and cultural center for the surrounding community. The Registrar will be responsible for management of collections records and database, administer all collections care and management documentation for permanent collection, incoming, and outgoing artworks, and applying best practices to the work of the museum. This position requires precise attention to detail, strong communication and analytical skills, as well as the abilities to manage multiple projects simultaneously and to work collaboratively and diplomatically.

Principal Duties and Responsibilities

  • Manages collections records and database, including accessioning/cataloguing of new acquisitions of all works of art and ensures completion of all appropriate documentation, inspection and documentation of objects entering and leaving the museum, including but not limited to incoming/outgoing loan forms, facility reports, insurance, and shipping.

  • Oversees production of and manages object image files and other media, and integrates into the collection management system; generates reports from database as needed.

  • Participates in establishing data standards; develops and expands the museum’s digital assets, including history, provenance, status, condition, location, and insurance of each object; establishes consistency in nomenclature and terms.

  • Works with University staff and recommends, develops and implements necessary collections management policies and procedures, for storage, galleries, study, and collection public art, and external loans.

  • Monitors art storage and exhibition spaces for temperature/humidity, environmental hazards, safety, and cleanliness.

  • Handles inventory audits; helps identify works requiring conservation treatment.

  • Serves a liaison to classes and visiting scholars accessing art in the collection.

  • Supervises museum collections registration interns.

  • Assists with preparation, packing, and shipping as needed.

  • Follows museum best practices in all work for the museum.


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