« Back to all jobs Associate Director of Collections & Exhibitions
The Associate Director of Collections & Exhibitions aligns the activities of the Registration, Collections Information, Art Preparation & Installation, and Exhibitions departments, in close consultation with the Director and Chief of Staff, to further the organizational mission of the museum with respect to collection care and stewardship, loan activity, and the museum’s artistic program, which includes temporary in-house and loan-based exhibitions, domestic and international touring exhibitions, on-going presentations of the permanent collection, and the Carnegie International. Working closely with the Director, Chief of Staff, Conservation and Curatorial staff, the position assists and guides the vision for, and implementation of, professional practices and processes relating to the care, preservation, and day-to-day management of the permanent collection. The Associate Director of Collections & Exhibitions guides, supervises, and mentors staff, directing the activities of the departments under their supervision to fulfill the museum’s strategic and artistic objectives. The position assumes responsibility for all areas of collections and exhibitions stewardship, including the documentation, storage, handling, packing/unpacking, transportation, and insurance of all works of art entering and leaving the museum, and for keeping track of their movements within the museum at all times.
This Full-Time position is eligible for many of the Carnegie Museums of Pittsburgh’s many benefits.
- Manages day-to-day operation of the Collections & Exhibitions division.
- Must have a commitment to diversity, equity, accessibility, and inclusion through consideration for how the department manages, supervises, mentors, and coaches staff; recruits, hires and retains staff, interns, fellows, and volunteers; oversees and supervises contractors
- Directs, supports and oversees staff and monitors work as it relates to the areas of Collections & Registration, Collections Information, Art Preparation & Installation, and Exhibitions to ensure that they are consistent with the Museum’s standard operating procedures and best museum practice
- Participates in and encourages staff on professional development opportunities, professional conferences and meetings; continues to keep abreast of the latest developments in the field, and to contribute to the collections, registration, exhibitions, and art handling professions and museum field; conducts performance review
- Develops and monitors the implementation of annual and multi-year work plans; aligns the goals and processes of the division and departments with the Museum’s strategic framework/plan; sets priorities for the division and departments on workflow and work assignments
- Supervises the movement of works of art within the museum; maintains orderly storage facilities for works of art, and ensures the museum retains its TSA-designated screening facility status.
- Travels (nationally and internationally) as a courier, as needed or required.
- Integrates division operations within the museum and Carnegie Museums of Pittsburgh.
- Creates and updates standard operating procedures in consultation with Chief of Staff.
- Develops, manages, supports each department’s operating and project budgets; defines appropriate budget items and maintains expenses within budgets allotted to the position.
- Works with Chief of Staff and Carnegie Museum of Pittsburgh’s Advancement (ACE) staff to seek funding opportunities to support the activities of Collections & Exhibitions – may draft grants and interact with ACE to educate donors regarding collection priorities and needs.
- Supports the implementation of the Museum’s artistic program as it manifests in exhibitions, collection presentations, installations, and Carnegie International. Oversees the organization and administration of CMOA-originated, co-organized, and borrowed exhibitions.
- Manages the centralized care and stewardship of CMOA’s collections in accordance with the museum’s professional standards and standards set by the American Alliance of Museums (AAM). Assists in developing, communicating, and enforcing, in coordination with CMP and CMOA Boards, ethical and sustainable collection policies and procedures in a manner which can be easily understood by and shared with other staff. Regularly reviews policies with Chief of Staff to ensure applicability and make changes as necessary.
- In consultation with the Director and Chief of Staff, engages in short-, mid- and long-range planning for the exhibition program (on-site and traveling) and the stewardship of the collection, keeping abreast of new developments in collections care and advises museum administration as necessary.
- Manages the Departmental Coordinator, setting priorities in the area of administrative support for the Collections & Exhibitions Management division, including but not limited to budget reconciliation and duties that support the proper care, handling, shipment, storage, and preservation of objects in the museum’s permanent collection.
- With Chief of Staff, liaises with relevant Carnegie Museums of Pittsburgh (CMP) staff in Facilities Planning & Operations, Legal, and other departments to advance the museum’s collection activity and exhibition program. Works with Chief of Staff and CMP legal counsel to manage fine arts insurance program for the collection and temporary exhibitions, including insurance renewal, policy bids, and special collection and exhibition policies as appropriate.
- Oversees collections information initiatives and database management of all aspects of the collection and incoming and outgoing loans; ensures orderly and accurate records for all works of art in the collection and their location to meet accepted registrarial practices and to support the needs of the museum; regularly assesses and evaluates current collections management system to ensure the needs of the museum are being met.
- Supports and advises Director and Chief of Staff on legal issues associated with artworks. Manage all required tax forms and contractual paperwork as they relate to charitable donations of art, artistic commissions, exhibitions, and accessioning and deaccessioning. With Director and Chief of Staff, liaises with legal counsel in regard to the above.
- Prepares relevant sections of U.S. Government Indemnity Proposals and applications for Immunity from Seizure and issues certificates of insurance.
- Represents the museum at professional museum conferences and field-wide convenings; establishes, cultivates, and maintains relationships with colleagues in the field that benefit the museum’s collection activity and exhibition program.
- Performs other duties as assigned.