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David Kordansky Gallery seeks a highly motivated, extremely organized, and collaborative individual to join our team as Archivist. Reporting to the Director, Marketing and Communications, the Archivist is a critical, cross-departmental role, responsible for leading a range of significant functions of the Marketing and Communications team, including management and intake of all printed and digital press archives; maintenance of artist CVs; organization of physical book inventory and storage; oversight of online book shop and sales; project management for art book fairs; and coordination of image permissions and captions for publications. This position is a full-time role, Monday through Friday, and may require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.

PRIMARY RESPONSIBILITIES:

ARCHIVES:
– Primary manager of all printed and digital press archives that pertain to gallery history and each artist represented
– Oversee Archivist Assistant and other Administrators supporting the Archive team, including management of workflow and performance
DIGITAL FILE MANAGEMENT:
– On a daily basis, monitor artist press updates, adding to artist CVs and formatting promptly and accurately; track updates digitally on shared documents
– Ensure all artist press mentions are scanned, digitally formatted, and archived promptly and accurately
– Track and add artist external exhibition and literature histories to all digital records
– Request images and checklists from other gallery and museum exhibitions
PHYSICAL INVENTORY MANAGEMENT:
– Oversee maintenance of gallery book storage (on-site and off-site), ensuring it is organized, easily accessible, and clean
– Oversee process of acquiring new publications and ephemera, including research, purchasing, filing, organizing, wrapping, packing, and overall upkeep
– Lead in the planning process for future storage needs
– Oversee maintenance of artist catalogue inventory
– Oversee stocking of complimentary books inventory as well as the shipment of all complimentary book package requests from the sales team
– Track publication dates of all forthcoming books (external) pertaining to represented artists; purchase and add to library in a timely manner
– Oversee execution of large-scale book, poster, and other promotional material dispersals
E-COMMERCE SITE:
– Oversee Shopify e-commerce site, ensuring all orders are promptly shipped; respond to customer questions; maintain consistent stock of packing supplies, etc.
– Plan and pitch inventory special promotions, events, and seasonal sales
PUBLICATION PRODUCTION:
– Assist Research and Editorial Director with in-house book projects, including sourcing image rights; reproduction permissions; and tracking image captions and credit lines
NEW ARTISTS:
– Research, request, and organize archive materials related to new roster artists, ensuring a full and accurate artist exhibition and publication history is available in advance of representation announcements
GALLERY EXHIBITIONS & ART FAIRS:
– Add gallery exhibition history to database records
– Produce and provide exhibition material for openings and art fairs
BOOK FAIRS:
– With the Research and Editorial Director, oversee, plan for, and attend art book fairs (local and virtual)
PRIVATE LIBRARY & ARCHIVE:
– Organize and maintain gallery owner’s private collection of artist monographs and art catalogues, including purchasing, physical organization, and record management

To Apply: 

Please submit the following via email with the subject line “ARCHIVIST” to [email protected]:

– a cover letter detailing your previous experience and your specific interests
– a complete CV

In your application, please note all relevant skills requested in the qualifications above.