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Employer: Huntington Library, Art Collections, and Botanical Gardens, San Marino, CA
Department: Exhibition Management
Classification: Full-Time Regular
This position will support the Head of Exhibition Management in coordinating the exhibition program at the Huntington and Huntington touring exhibitions. Assistance will include coordinating special exhibitions to administrative support for department. The position reports to the Head of Exhibition Management in Art Collections. The position will work with appointed staff from Advancement, Finance, Communications, Facilities, Janitorial, Security, Preservation and Conservation, Education, Library, Art, Botanical, Publications, Technology and Information Systems and Bookstore, in addition to various types of contractors.
- Assist with preparing and coordinating project scope worksheets, work breakdown structure documents, and implementation schedule for special exhibitions. Implementation schedule includes deadlines and production schedule for larger institutional team with coordinator’s focus on implementing the exhibition within the gallery at The Huntington.
- Assist with coordination of touring exhibitions with venues, this includes working with curators on exhibition tour proposals, drafting correspondence, preparation and tracking of contracts for touring exhibitions, including issuing invoices, tracking payments and compiling necessary reports. Assist with preparation of exhibition tour schedule and reconciliation, working closely with registrars and other departments as needed.
- Coordinates exhibition projects as assigned from inception of exhibition through opening and close of exhibition.
- Prepare publicity reports or other reports as required by lenders, organizing venues, participating venues or internal departments at the Huntington.
- Manage and provide administrative support on projects and initiatives, including developing and implementing plans, coordinating efforts, maintaining systems, tracking progress, preparing reports, facilitating communication, and following up on action items.
- Perform administrative duties required to maintain effectiveness and efficiency of Exhibition department including streamlining procedures, processing invoices, ordering supplies, and organizing and maintaining files.
- Assist supervisor with preparation, tracking, and periodic review of exhibition budgets, in preparation of regular finance meetings.
- Organize and coordinate meetings as needed and as directed including reserving location, taking notes, providing necessary summaries, and identifying follow-through on action items after meetings.
- Other duties may be assigned as determined by the unique needs of the given project.
To learn more and apply, click here!
Senior Staff Assistant – Registrar Department
Employer: J. Paul Getty Museum, Los Angeles, CA
The J. Paul Getty Museum seeks a highly organized, responsible and flexible individual to provide administrative support to the Registrar’s Office at the Getty Center. May occasionally be assigned to work at the Getty Villa. The successful candidate will be proficient with Microsoft Office applications, have some experience with collections management databases, have strong administrative, communication (both written and verbal) and interpersonal skills, able to handle paperwork and meet deadlines, must be flexible and able to work on several projects at once, and able to exercise discretion in dealing with information about the collection and exhibitions.
Major Job Responsibilities
- Performs broad range of administrative support to include organizing meetings and department calendar; answering phones; greeting guests; photocopying/scanning documents; sending and tracking express mail; researching, ordering and managing department supplies; assisting with onboarding of new departmental staff members as well as organizing departing staff with Museum Administration and Operations.
- Creates and maintains object, loan, exhibition and correspondence files.
- Performs data entry in collections management database.
- Performs accounting tasks, processes invoices, reviews purchasing card statements, and assists with departmental and exhibition budget preparation and reconciliation. Prepares purchase orders and expense reports in financial information system.
- Arranges travel for Registrar’s Office employees.
- Liaises with Facilities, Getty Digital Technology Services, and Museum Administration and Operations on office maintenance, equipment orders/repairs and desktop computer support.
- Assists collections managers, the Rights & Reproductions team, and the exhibitions team, as necessary; compiles condition report notebooks; makes courier hotel reservations; generates courier information sheets and courier packets; generates exhibition documents and reports; and assists in maintaining the quality and accuracy of documentation in TMS and enters updates.
To learn more and apply, click here!
Employer: Oklahoma Contemporary Arts Center, Oklahoma City, OK
Oklahoma Contemporary Arts Center seeks a skilled, experienced professional for the position of Registrar during a period of growth, as we transition into a new building in fall 2019. The first project will be a major inaugural exhibition of contemporary artists working in all media, including new media. The successful candidate will report to the Curatorial and Exhibitions Director and work with the entire Exhibitions Department to complete the needs of a loan exhibition from the planning stages through installation and dispersal. Oklahoma Contemporary is a non-collecting institution.
The main focus of this position will be the coordination of shipping arrangements and loans, incoming and outgoing condition reporting, packing and unpacking of artworks and assisting in the installation of a broad range of contemporary artworks from delicate works on paper to large sculptural installations. The Registrar will work closely with the Exhibitions Manager, Installation Crew, Exhibitions Department and Operations Staff.
Essential Job Functions
- Administration of exhibition documents, including condition reports, insurance certificates and loan agreements
- Detailed execution of condition reports for outgoing and incoming exhibition loans
- Taking detailed packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking
- Oversee load-out and delivery of crates, making sure that all pieces are clearly labeled and accounted for on the way in or out
- Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor is done so in an organized manner to mitigate all risk to artworks
- Assist with installation as needed
- Work with Exhibition Manager to develop and monitor exhibition budgets
- Communicate with lenders and coordinate insurance with OCAC’s insurance brokers or with the lender’s insurance company, if applicable; coordinate packing/crating/installation requirements with the lender, courier and installation logistics and transport. Communicate changes regarding loan status and/or schedule with the lenders
- Monitor all exhibition artwork for the duration and tour of the exhibition and update lenders as requested with climate or hygrothermograph readings
- Work with Curatorial Fellow to maintain accurate exhibition and loan files, in paper and online
- Serve as point person for incoming traveling exhibitions
- Help coordinate Oklahoma Contemporary-organized traveling exhibitions and accompany exhibition to each venue if necessary
- Position requires occasional work on weekends and evenings as necessary.
To learn more and apply, click here!
Employer: DuSable Museum of African American History, Chicago, IL
The DuSable Museum of African American History is seeking a Collections Assistant. This position involves
cataloging museum collections, re-housing art and artifacts, and assisting with backlog registration.
– Clean, stabilize, and re-house artifacts of various mediums/materials according to established
standards for collections care;
• Catalog, condition report, and photograph objects, creating or adding to catalog records in
• Physically move artifacts from temporary offsite storage to permanent storage in the museum;
• Label artifacts with permanent accession numbers;
• Conduct object research as needed;
• Assist in reconciling problem numbers and found-in-collections objects;
• Assist in processing backlog registration paperwork;
• Assist with preventative conservation, including climate/environmental monitoring; maintain
departmental integrated pest management system and schedule;
• Perform cleaning and maintenance of storage areas and exhibit galleries on a rotating schedule;
• Perform other related duties as assigned.
– Knowledge of cataloging procedures and standard nomenclature;
• Knowledge of standard museum collections management practices and procedures;
• Physical coordination/ability to handle and move fragile collection objects; ability to lift 40 pounds;
• Understanding of the proprietary nature of museum collections and documents and ability to
adhere to museum policies regarding confidentiality;
• Familiarity with museum collections software; experience with PastPerfect strongly preferred;
• Excellent organizational skills, accuracy, and attention to detail;
• Excellent communication skills, both verbal and written;
• Strong interpersonal skills; must be team-oriented but also capable of working independently with
• Ability to work under pressure and establish priorities under strict deadlines;
• Ability to multi-task and be flexible in work assignments.
To learn more and apply, click here!
Head, Registration & Collections Management
Employer: West Kowloon Cultural District, Hong Kong
Reporting to the Deputy Director, Collection & Exhibition, the role of Head, Registration & Collections Management is key to providing vision and leadership to ensure that effective collections management is enabled across the organisation. The position will be responsible for effectively managing a multi-disciplinary team of experts covering Registration, Rights & Reproductions and Records Management.
You will be responsible for:
- ensuring that the museum is at the forefront of good practice in all aspects of collections management, documentation and intellectual property management, both locally and internationally;
- advising on and overseeing the implementation of effective collections cataloguing and digitisation strategies;
- providing safe, stable and sustainable environments for works of art/objects and documents in M+’s Collections, and appropriate care for them in storage, during transportation and on display;
- overseeing the management of the current off-site storage and artwork movement as well as supervising the detailed planning and project management to transfer the collection to the main M+ building and Conservation & Storage Facility (CSF);
- working closely with Museum Building Services and Security to ensure future systems and procedures affecting the collection are at international best practice;
- being responsible for the development and implementation of collection digitisation programmes;
- leading on the development and implementation of any further required policies for the Collections Management teams and ensuring these policies are managed effectively;
- overseeing the management of all collection related matters including but not limited to acquisitions, incoming and outgoing loan processes;
- ensuring that the right levels of skill and expertise are maintained and developed within the team including planning further recruitment of staff when required to meet future organisational needs; and
- actively participating in cross-museum health & safety activities as well as risk management and emergency planning.
To learn more and apply, click here!
Employer: Museum of the Moving Image, Astoria, NY
Museum of the Moving Image (MoMI) seeks an Associate Registrar to join its Collections Department. The Associate Registrar reports to the Manager of Collections and Registration and also works closely with the Senior Curator of Collections and Exhibitions, the Deputy Director for Operations, Exhibitions, and Design, and the Museum’s Exhibitions team (as required).
This position supports the Collections Department in all activities including development and maintenance of exhibition checklists, inventories, and data entry, along with the safe handling, storage, registration, management, documentation, and exhibition of objects in the Museum’s collection, archives, and staff library, as well as objects on loan to the Museum.
- Under the direction of the Manager of Collections and Registration, facilitate the logistics for all incoming and outgoing loans, including, but not limited to, the following activities: Submission of formal loan requests to potential lenders; Issuance of loan agreements and execution other contractual agreements; Obtaining certificates of insurance for objects on loan to the Museum; Management of all shipping arrangements, including packing and crating in keeping with Museum standards; Conducting condition reports.
- Assist the Manager of Collections and Registration with the documentation of all Collection and loan objects and activities, including receiving, accessioning, and labeling, as well as the safe movement, exhibition, storage, and disposition of objects, as required.
- Create new object, location, loan, and condition records in the collections management database, CollectionSpace. This position will serve as the primary user of the database, working in tandem with the Manager of Collections and Registration, who is the database administrator.
- Work accurately and efficiently in data cleanup projects.
- Serve as backup to Manager of Collections and Registration to supervise installation of artifacts, both at the Museum and at host venues for traveling exhibitions.
- Travel as required to courier artifacts.
- Work closely with the Manager of Collections and Registration to conduct periodic inventories to assure accuracy of object records.
- Work in tandem with the Manager of Collections and Registration to maintain the proper storage of art and artifacts. This includes the updating of storage vault logs and database records as necessary to reflect object movement.
- Work with the Senior Curator of Collections and Exhibitions and Manager of Collections and Registration to create, maintain and update exhibition checklists.
- Monitor department email account.
- License digital images of collections objects, as well as securing rights/permissions for internal permanent collection projects.
- Manage imaging projects for the Museum: Compile image and photography requests; Prepare objects for photo shoots and supervise photographers during such activities; Scan flat artifacts and manipulate the resulting digital images; Archive all high-resolution digital images; and upload images to CollectionSpace.
- Assist Manager of Collections and Registration with the maintenance required for the Institutional Archive and Library.
To learn more and apply, click here!
Archival Collections Specialist
Employer: John & Mable Ringling Museum of Art, Sarasota, FL
Responsibilities will include:
– Researches, interprets, and documents collections. Performs scholarly research of The Ringling’s archival collection. May present research findings in exhibition talks/lectures/articles as requested.
– Processes and digitizes the collection and adds information to collections databases.
– Directs the work of volunteers and interns in cataloging The Ringling’s archival collection that will potentiality be used in exhibitions and education programs.
– Assists with grant proposal preparation. Special projects and other duties as assigned.
Collections Associate – Move Project
Employer: Autry Museum of the American West, Los Angeles, CA
The Collections Associate for the Permanent Collection’s Autry move project is a member of the Collections Management Department, reports to the Senior Collections Manager, and is responsible for the processing of and accountability for all accessioned collections. The position shares responsibilities for all aspects of the Permanent Collection with other department staff. This is a full time, non-exempt position with benefits, which will extend through completion of the Autry move project, beginning April 2018 through March 2020.
Autry Move Project/ Rehousing Initiatives: Will work directly with the Autry permanent collection, re-housing a wide variety of objects in custom and standard archival storage containers. Tasks will include, but not be limited to: cleaning and condition reporting objects in the permanent collection, preparing, packing and assisting with transporting re-housed objects to the Resources Center. Sewing skills are a plus, but not required. Under the direction of the Senior Collections Manager, best methods for creating storage mounts and packing objects using archival materials will be discussed, reviewed and implemented.
Accountability for Collections: Assists in tracking the location and movement of each and every object in the Autry permanent collection, monitoring procedures regarding change‑of‑location recording, organizing and implementing ongoing physical inventories of collections.
Storage of Collections: The Collections Assistant is a member of a team whose responsibilities include arranging collections in a safe and organized manner, keeping in mind the well‑being of collections in storage areas at both Griffith Park and Burbank campuses. This includes monitoring all storage conditions for factors and situations that may jeopardize collections, assisting in the coordination of all work activities that take place in storage and allocating space in which to carry out those activities.
To learn more and apply, click here!
Assistant Collections Manager of Cultural Anthropology
Employer: Cleveland Museum of Natural History, Cleveland, OH
The Museum is searching for a highly-motivated individual to work within the Museum’s Department of Cultural Anthropology as a project-based assistant collections manager to prepare the collection for upcoming Museum renovations and expansion. The Museum supports a large collection of more than 14,000 items of material culture from historic and contemporary societies around the world including North, Central, and South Americas, Africa, and Asia. The successful candidate will work to conserve these collections, secure at risk artifacts, and develop a curation strategy that will enhance access, records management, and digitization efforts currently underway at the Museum. The successful candidate will also serve as liaison to Native American tribal groups in regard to NAGPRA compliance. The Assistant Collections Manager will report directly to the Museum’s Director of Research and Collections.
The position is a two year, full-time appointment.
Candidates must have a Master’s degree in cultural anthropology or related field and experience with the curation, cataloging, and conservation of cultural materials, preferably in a museum setting. Experience with NAGPRA implementation and compliance preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for the management and proper curation of existing research and archival artifacts retained within the department, including evaluation and identification of artifacts for deaccessioning.
- Responsible for the management of the systematic arrangement and proper storage of artifacts.
- Responsible for computer database development of new and existing material and entering the data into the database.
- Responsible for ordering supplies and equipment in support of collection operations.
- Responsible for ensuring the Museum is up to date with all NAGPRA compliance
- Responsible for updating all loan records
- Responsible for rehousing and reorganizing artifacts to create room for objects to be removed from exhibit.
- Responsible for arranging for conservation work on artifacts as needed
- Performs all duties according to established museum operating, safety, and environmental and quality policies.
- Responsible to oversee collections assistant staff members and volunteer activities as they pertain to collection activities.
- Responsible for offering departmental services to museum members, the general public, and businesses based on current departmental and division policies.
- Performs other duties as assigned by Director of Research and Collections or management as required.
To learn more and apply, click here!
Project Manager, Collections & Exhibitions
Employer: The Barnes Foundation, Philadelphia, PA
Description: The Barnes Foundation is seeking a Project Manager, Collections & Exhibitions to serve in a project management/registrar role for the collections and exhibitions at the Barnes. This position reports directly to the Deputy Director for Collections and Exhibitions & Gund Family Chief Curator.
- Review exhibition contracts and loan agreements; liaise with all stakeholders.
- Maintain institution-wide calendar of exhibitions and other art projects in gallery spaces.
- Review federal indemnity, exhibition insurance, and immunity from seizure applications.
- Coordinate exhibition logistics including shipping, receiving, installation and courier arrangements, in collaboration with a fellow Registrar.
- Work closely with the collections team, facilities, design, outside contractors, security, conservators, preparators, and curators to ensure safe and timely delivery of exhibitions.
- Work with the Exhibitions Coordinator to manage and meet exhibitions budgets.
- Keep clear and detailed exhibition records for the archive.
Skills and Knowledge:
- Bachelor’s Degree in a related discipline
- A career history in an institution that hosts international touring exhibitions
- At least three years of experience in the role of exhibition registrar or other related background
- Exceptional attention to detail
- Confidence and responsiveness when dealing with inter-institutional negotiations
- Excellent communication skills that demonstrate clarity and sensitivity
- A respectful and collaborative approach to teamwork
To learn more and apply, click here!
Employer: Petersen Automotive Museum, Los Angeles, CA
The Assistant Registrar assists the Registrar in managing all aspects of registering collection, loan vehicles and artifacts, including Library materials. The Assistant generates, processes and maintains all loan, accession and disposal paperwork, database records and documentation, manages exhibition loans and installation, as well as other assigned projects.
- Creates, processes and keeps up-to-date all paper, digital and database records and files for exhibit loans and the Museum’s collection of vehicles, artifacts and Library material. Researches and follows up on status of current, overdue and pending loans and their documents. Arranges domestic and international transportation shipping and insurance.
- Manages the monitoring and recording of all Museum-owned and loaned objects as they move in and out of the Museum for functions, such as off-premises car shows, photo shoots, loan returns, etc.
- Performs exhibit condition reporting during installation and de-installation, and supervises Petersen staff assigned to assist in the task.
- Performs photo documentation, digitization and electronic recording of collection and loan artifacts and vehicles.
- Performs vehicle and artifact inventory.
- Manages the maintenance, organization and cleaning of the collection storage and exhibit areas, and supervises housekeeping, facilities or outside-contracted work performed in these areas.
- Manages ordering of appropriate materials, archival and non-archival, for proper artifact care, storage and object file documentation.
- Manages all paid storage agreements for the World Tour in the Vault.
- Manages the hiring and supervision of Art Handlers.
- ·Assists with the creation and revision of department’s documents and documentation.
- Manages registration and object/artifact logistics for assigned exhibition.
- Manages and supervises art installation and de-installation.
Education, Skills and Experience:
- Bachelor’s degree or equivalent experience
- 3-6 years of registrarial experience at a museum, gallery or related organization.
- Proficient in Microsoft Office Suite and experience in collections database management software.
- Strong interpersonal communication, management and organizational skills.
- Knowledge of collection documentation and loan negotiation.
- Ability to perform highly detailed work on multiple concurrent tasks.
- Excellent written and verbal communication skills.
To apply, please send your resume and cover letter to email@example.com, and include Assistant Registrar in the subject line.
For more info, click here!
Employer: National Mississippi River Museum & Aquarium, Dubuque, IA
- Oversees the documentation of the museum’s permanent collections and loans, including paper records and digital records.
- Properly cares for objects and archival materials using accepted professional museum standards, including proper storage.
- Maintains computerized database of historical collections.
- Catalogs, inventories and tracks all collections items: in storage, on exhibit, and on loan.
- Oversees and ensures proper movement of collections, both internally and externally.
- Registers, accessions, and deaccessions permanent collections, both artifacts and archival materials.
- Works to ensure security of collections.
- Implements approved collections policies and procedures.
- Serves as primary liaison with donors who offer donations to the collection.
- Manages and provides access to archival and library collections.
- Supervises collections volunteers and interns.
- Provides research, exhibits, and collections management support to the curator.
- Coordinates and answers research and photograph requests; supervises on-site researchers.
- Manages emergency response plans for the curatorial department.
- Performs other duties as assigned.
How To Apply
To apply, email your resume, cover letter and references to firstname.lastname@example.org. Preference will be given to candidates whose applications are received by December 6, 2018.
Director of Collections
Employer: San Francisco Museum of Modern Art (SFMOMA), CA
The Director of Collections is responsible for institution-wide efforts to steward the museum’s art and design holdings. This includes ensuring its physical care, working with the artists and designers represented in the collection to understand their studio practices, and keeping rich informational and visual collection records that are readily shared, both internally and externally, through new technologies, academic collaborations and educational programs.
The Director of Collections leads the Division, integrating collections activities with SFMOMA’s exhibitions, public programs and interpretation strategies. They are a vital partner to colleagues in Curatorial, Education, Exhibitions, and Content Strategy and Digital Engagement in realizing dynamic programming in the galleries, online, and in all of the museum’s educational spaces (located within the museum and within the research and storage facility south of San Francisco).
To lean more and apply, click here!
Employer: Charles M. Schulz Museum, Santa Rosa, CA
The Charles M. Schulz Museum is seeking an Assistant Archivist. The Museums Research Center provides care and access to correspondence, periodicals, books, news clippings, and business records pertaining to the life and art of Charles M. Schulz. Reporting to the Archivist, this position will focus on processing archival records and institutional archives. Other responsibilities include data entry and records management and encoding finding aids using Encoded Archival Description (EAD). The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, and donor relations.
A graduate degree in library science or archival studies and experience processing archival collections and preparing finding aids is required. This full time position pays $19.00 per hour. Health and retirement benefit available after a 90 probationary period.
Please send cover letter and resume to:
Benjamin Clark, Curator
Charles M. Schulz Museum
2301 Hardies Lane
Santa Rosa, CA 95403
or e-mail email@example.com.
Assistant Registrar/Administrative Assistant
Employer: ArtWorks San Diego, San Diego, CA
ArtWorks San Diego seeks a full-time Assistant Registrar and Administrative Assistant. This position is responsible for providing Registration and Administrative assistance to the Storage, Warehouse, Shipping, Operations, and Accounting departments and reports primarily to the Registrar. A Bachelors Degree in Art, Museum Studies would be preferable. This position is also a key point of customer contact by answering phone calls and occasionally assisting with projects outside of the office – a customer friendly personality is essential.
ArtWorks San Diego is a full-service fine art handling company – exclusively dedicated to the Storage, Installation, Shipping and Crating of fine art and antiques. The first company of its kind in San Diego and celebrating over 10 years in business, ArtWorks San Diego offers a full range of museum-quality art handling services: climate controlled security storage; installation, packing, crating, and world-wide shipping by air, land, or ocean with TSA certification.
We are a company of 15 employees and we all work together as a solid team – ready to assist each other with all our projects and do whatever is needed to complete our jobs in a professional manner. AWSD serves a wide range of clientele; such as museums, private collectors, various City of San Diego departments, galleries and corporations. Our client services include; a weekly shuttle from the San Diego area to Los Angeles and Palm Springs, coordinating local installations ranging from two-dimensional works to immense outdoor sculptures, constructing unique crates; packing and handling all stored works in our 20,000 sq.ft. warehouse. We would ask the Administrative Assistant to assist in all aspects of these projects.
The ideal candidate will possess excellent verbal and written communication skills, the ability to be well-organized and multitask, a strong attention to detail and accuracy, and proficiency in software such as Microsoft Access databases, Word, Excel, Outlook, PowerPoint. An interest and understanding of the visual arts is greatly preferred. This is a full-time position beginning in early December. Compensation is based on experience.
Registrar Department Responsibilities
- Maintain Storage Microsoft Access Database of all Incoming and Outgoing items from the Warehouse
- Issue and Maintain Storage Documents: Contracts, Bill of Lading and Inventories
- Track and Maintain all Temporary Storage Items
- Update Warehouse Locations of individual items
- Assist with Monthly Storage Invoicing
- Monitor HOBO Data Loggers (Bi-Weekly)
- Assist Registrar with Projects
- Prepare, Maintain and File documents for Storage, Shipping and Accounting Departments
- Assist with Receiving / Releasing Shipments from our Warehouse
- Work on Special Projects as Assigned
- Coordinate Shuttle Mailers
- Screen and Direct Incoming Phone Calls
- Maintain and Order Office Supplies
Please send your resume to firstname.lastname@example.org
Registrar and Events Coordinator
Employer: Center for Italian Modern Art (CIMA), New York, NY
We seek a highly motivated and creative Registrar and Events Coordinator. This is a permanent, full-time position, available immediately.
Registrar oversees all aspects of the physical maintenance of the exhibition objects and CIMA’s facility, and all related documentation. The Registrar develops and refines record keeping systems and documentation for loans and facility, carries out all lender communication and preparation of loan forms, manages insurance coverage, and develops and enforces protocol for storage, transport, and all movement of objects with lenders and shippers. The Registrar manages the care and safety of the annual exhibition objects.
To learn more and apply, click here!
Collections Management/Assistant Registrar
Employer: Santa Barbara Museum of Art, Santa Barbara, CA
The Santa Barbara Museum of Art, a leading West Coast art museum, presents internationally-recognized collections and exhibitions and a broad array of cultural and educational activities. We are seeking assistance for our Collection Areas: 19th and Early 20th European Art, Asian Art, Contemporary Art, and Photography & New Media.
This position supports the Collections Management department in managing permanent collection and loan artworks. Will assist in documenting and cataloguing permanent collection and loan artworks, including tracking and documenting locations, and updating Registration records. Works on the museum’s art collection database TMS to create and update artwork records. Works on permanent collection exhibitions and gallery rotations as assigned. Supports department in managing exhibition loans, traveling exhibitions, long term loans, and the permanent collection. Works on projects designated by the Director of Collections Management which may include physical inventory and monitoring storage and environmental conditions of loans and permanent collection. Substantial art handling may be required for completion of some duties.
BA degree is required, preferably in Art History, Studio Art, or Museum Studies, and knowledge of art media and art handling/packing/shipping methods is preferred. Excellent record keeping, computer and clerical skills required. Two years’ experience in Registration/Collections Management highly desirable. Must be able to lift art objects up to 50 pounds.
- The position reports to the Director of Collections Management.
- Schedule: 40 hours per week
- Salary is $19.00 per hour
- Full Time Status provides competitive benefits including paid vacation/sick/paid holidays and medical/dental/retirement plan eligibility/working in downtown Santa Barbara
- Successful Background Check is required.
To learn more and apply, click here!
Assistant Registrar/Collection Care Specialist
Employer: Williams College Museum of Art, Williamstown, MA
The Williams College Museum of Art (WCMA) makes dynamic art experiences to incite new thinking about art, museums, and the world-and it does so from within the nation’s top ranked liberal arts college. A vibrant center for the arts at Williams, the Museum embodies the liberal arts’ ability to catalyze both creative and critical thinking.
WCMA is seeking an Assistant Registrar/Collections Care Specialist to facilitate and coordinate the processing of 1,000 permanent collection objects from an off-site storage facility into a new Williams College Library Shelving Facility (LSF) in Williamstown increasing access and preservation of the objects.
Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation and religion. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse employee community.
Responsibilities include implementing the overall storage strategy and overseeing and facilitating two art handlers who will be re-housing artwork in archival containers for permanent storage. The Assistant Registrar/Collection Care Specialist should be familiar with and adhere to professional standards of collection management in the safe storage and handling of artwork.
- Compile lists of objects to be moved from off-site storage facility to LSF
- Schedule shipments from off-site storage facility to LSF storage facility
- Schedule objects for rehousing, digital photography and condition checks
- Make in-house condition reports
- Identify conservation priorities
- Record packing and document improved housing of artworks in storage
- Assist with art handling and movement of artwork
- Organize and prepare artwork for photo sessions and re-pack artwork in archival containers
- Take documentary digital photography of objects
- Facilitate art handling staff to process artworks through digitization workflow
- Process newly created digital content for immediate integration into museum systems
- Database user experience with The Museum System (TMS) or a similar relational database is highly desirable.
- Digital Asset Management (uploading, re-naming, metadata, organizing, migration strategy)
This is a full-time, 12 month, term appointment.
Knowledge of art and art history; a minimum of three years of experience working with art objects, preference will be given to candidates with a BA in Art, Art History or BFA and art handling experience in a museum or gallery setting. Must be able to work as part of a team and have good communication skills.
Review of applications will begin November 9, 2018 and continue until the position is filled.
To learn more and apply, click here!
Employer: Aanischaaukamikw Cree Cultural Institute
Aanischaaukamikw is the cultural centre for the ten Cree communities of Eeyou Istchee in Northern Quebec. This major new facility is located in Oujé-Bougoumou, QC, a community of 700 persons. Aanischaaukamikw is a multi-purpose cultural entity, bringing together regional cultural programming for the Cree Nation for all to share on-site and throughout the communities. Aanischaaukamikw is presently seeking a:
Aanischaaukamikw Cree Cultural Institute is seeking an experienced and energetic registrar who will help care for and make accessible our unique collection of Cree material culture, archives and library material focused on the Eeyou Istchee region. The incumbent would assist in the department of Collections and Exhibits with registration and exhibition activities for the permanent collections, new acquisitions and loans; assist in with the physical preservation and care of collections, as well as in developing and maintaining departmental procedures and documentation standards for collections information systems. The registrar reports to the Coordinator of Collections & Exhibits, carries out the responsibilities below in close coordination with the entire Collections & Exhibits team, and collaborates across the institution to ensure the stability and accessibility of ACCI’s holdings.
QUALIFICATIONS, ABILITIES AND EXPERIENCE
- Training in a museum studies (or equivalent experience) in museum registration or collections management
- Minimum three years work experience in museum registration or collections management
- Interest in Cree material culture, traditions, history and society
- Knowledge of aspects of museum collections management, documentation, and preservation standards, collections related policies, and procedures
- Experience using collections management databases
- Commitment to decolonization and reconciliation principles
- Ability to lift up to 40 pounds, climb ladder, use basic power tools
- Current driver’s license
- Current Possession and acquisition license for firearms (or willing to get license).
- Ability to solve problems independently and creatively
- Excellent oral and written communication skills
- Ability to work within a collaborative, fast-paced environment, with multiple projects and deadlines
- Strong attention to detail and capable of following complex procedures
- Solid work ethic, enthusiasm, and a sense of humor
- Flexibility of working hours required to meet deadlines and for travel
- Fluent in Cree (desirable); English (essential); French (desirable)
- Acts as Chair of ACCI Acquisitions Committee, tracks all new acquisition proposals as outlined in the ACCI Acquisitions Policy and prepares Annual Board reports for new acquisitions and loans.
- Has overall responsibility for maintaining the accurate legal status and insurance requirements for all ACCI collections (museum, library and archives).
- Has overall responsibility for maintaining an accurate inventory for the museum collection including the gun registry.
- Must be present for inspections for representatives from gun control bureau.
- Responsible for cataloging and maintaining all museum collection records (manual and electronic).
- Responsible for generating incoming/outgoing loan agreements; documentation for temporary exhibitions, travelling exhibitions, receipts, object checklists, object condition reports, object labels; obtains and prepares cost estimates and coordinates object packing, crating, shipping and transport schedules.
- Responsible for overseeing and training for art handling and condition inspection of all objects entering or leaving the premises, and verification of object locations.
- Responsible for compiling and entering accurate museum collection data into the collection management database; creates, maintains and updates museum object and source folders; procures and generates collection object reports, letters, and professional correspondence.
- Engages in departmental planning, development and implementation of professional registration guidelines, policy, procedures, protocol and practices.
- Assists with the full range of routine collections management activities, including but not limited to processing, regular inventory audits, storage housing, location tracking, packing and transport, IPM, environmental monitoring, condition reporting, both in storage and exhibition spaces.
- Assists with revision of collections management policies and procedures; participates in organization-wide emergency management planning.
- Participates in exhibition preparation (object selection, text drafting), installation and/or de-installation for permanent and temporary exhibitions; including mount making and physical display preparation as required.
- Assists with coordinating appropriate staff to ensure security of the object collection while on exhibition display or in storage.
- Facilitates inquiries regarding the object collection; coordinates supervision and provides access to the object collection and related documentation to ACCI staff, our Eeyou Istchee communities, students, visitors, and the general public.
- Participates in the grant funded projects.
- Assists with working group on thesauri, authority control, digital asset management and other museum committees.
- Assists with provision of online access to selected records in the collection database; coordinates photographic requirements to organize existing and new object collection images for the digital assets management system.
- Supervises and assists with the training of temporary staff, interns, volunteers, and students.
- Trains staff and other users in the use of the database and cataloguing.
- Participates in museum-wide projects and events as needed.
- Performs other related duties and special projects, as required.
- Self-confidence, optimism, persistence, and stamina
- Ability to multitask and meet strict deadlines under pressure
- Excellent oral and written skills
- Commitment to working in a participatory, team-based environment.
- Excellent at planning and organizing
- Strong analytical and problem solving skills
- Ability to build positive relationships with the organization’s partners and supporters
- Direct, clear, approachable and compassionate, able to make decisions and compromises with various stakeholders
- An open, friendly communicator with superior interpersonal skills
SALARY AND WORKING CONDITIONS
- 6 month contract
- 35 hours per week
- Annual salary and benefits are based on ACCI salary scale relevant experience and education (starting salary approximately $45 000 plus special allowance per year)
- Subsidized housing may be available
Please send your application and curriculum vitae via regular mail, fax or email by Thursday August 16, 2018 at 5:00 pm to the following address:
Coordinator of Collections & Exhibits
Aanischaaukamikw Cree Cultural Institute
205 Opemiska Meskino
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