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Collections Management/Assistant Registrar
Employer: Santa Barbara Museum of Art, Santa Barbara, CA
The Santa Barbara Museum of Art, a leading West Coast art museum, presents internationally-recognized collections and exhibitions and a broad array of cultural and educational activities. We are seeking assistance for our Collection Areas: 19th and Early 20th European Art, Asian Art, Contemporary Art, and Photography & New Media.
This position supports the Collections Management department in managing permanent collection and loan artworks. Will assist in documenting and cataloguing permanent collection and loan artworks, including tracking and documenting locations, and updating Registration records. Works on the museum’s art collection database TMS to create and update artwork records. Works on permanent collection exhibitions and gallery rotations as assigned. Supports department in managing exhibition loans, traveling exhibitions, long term loans, and the permanent collection. Works on projects designated by the Director of Collections Management which may include physical inventory and monitoring storage and environmental conditions of loans and permanent collection. Substantial art handling may be required for completion of some duties.
BA degree is required, preferably in Art History, Studio Art, or Museum Studies, and knowledge of art media and art handling/packing/shipping methods is preferred. Excellent record keeping, computer and clerical skills required. Two years’ experience in Registration/Collections Management highly desirable. Must be able to lift art objects up to 50 pounds.
- The position reports to the Director of Collections Management.
- Schedule: 40 hours per week
- Salary is $19.00 per hour
- Full Time Status provides competitive benefits including paid vacation/sick/paid holidays and medical/dental/retirement plan eligibility/working in downtown Santa Barbara
- Successful Background Check is required.
To learn more and apply, click here!
Assistant Registrar/Collection Care Specialist
Employer: Williams College Museum of Art, Williamstown, MA
The Williams College Museum of Art (WCMA) makes dynamic art experiences to incite new thinking about art, museums, and the world-and it does so from within the nation’s top ranked liberal arts college. A vibrant center for the arts at Williams, the Museum embodies the liberal arts’ ability to catalyze both creative and critical thinking.
WCMA is seeking an Assistant Registrar/Collections Care Specialist to facilitate and coordinate the processing of 1,000 permanent collection objects from an off-site storage facility into a new Williams College Library Shelving Facility (LSF) in Williamstown increasing access and preservation of the objects.
Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation and religion. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse employee community.
Responsibilities include implementing the overall storage strategy and overseeing and facilitating two art handlers who will be re-housing artwork in archival containers for permanent storage. The Assistant Registrar/Collection Care Specialist should be familiar with and adhere to professional standards of collection management in the safe storage and handling of artwork.
- Compile lists of objects to be moved from off-site storage facility to LSF
- Schedule shipments from off-site storage facility to LSF storage facility
- Schedule objects for rehousing, digital photography and condition checks
- Make in-house condition reports
- Identify conservation priorities
- Record packing and document improved housing of artworks in storage
- Assist with art handling and movement of artwork
- Organize and prepare artwork for photo sessions and re-pack artwork in archival containers
- Take documentary digital photography of objects
- Facilitate art handling staff to process artworks through digitization workflow
- Process newly created digital content for immediate integration into museum systems
- Database user experience with The Museum System (TMS) or a similar relational database is highly desirable.
- Digital Asset Management (uploading, re-naming, metadata, organizing, migration strategy)
This is a full-time, 12 month, term appointment.
Knowledge of art and art history; a minimum of three years of experience working with art objects, preference will be given to candidates with a BA in Art, Art History or BFA and art handling experience in a museum or gallery setting. Must be able to work as part of a team and have good communication skills.
Review of applications will begin November 9, 2018 and continue until the position is filled.
To learn more and apply, click here!
Employer: Palm Springs Art Museum, Palm Springs, CA
PSAM is seeking an experienced registrar to assist with the management, storage, and preservation of the Museum’s art collections at three sites. Accessions collections, including the approval process, documentation, data-entry in TMS (The Museum System), numbering artworks, and assigning storage spaces. Responsible for the management of digital image assets. Assists with securing photographic images and non-exclusive copyright. Acts as project manager for in-house exhibitions and handles loans to the permanent collection.
Qualifications: B.A. in art history or related discipline and at least two years of museum registration or collections management experience. Knowledge of professionally accepted collections management standards and procedures including art handling, storage and basic conservation. Knowledge of collections database programs (experience with TMS preferred) and digital imaging systems. Proficiency in Microsoft Office programs (Word, Excel and Outlook). Must be able to work independently and collaboratively in a team-oriented environment. Strong organizational, communication and interpersonal skills.
Compensation and title commensurate with experience. The position is available in October.
Please send letter of interest and resume to:
Director of Human Resources
Palm Springs Art Museum
PO Box 2310
Palm Springs, CA 92263
or email to: Jobs@psmuseum.org
Employer: Biggs Museum of American Art, Dover, DE
The Biggs Museum of American Art is seeking a full-time registrar/collections manager (35 hours per week) to professionalize its collections management, lending and cataloguing practices. In recent years, the museum has begun the process of accreditation from the American Alliance of Museums, expanding its exhibitions programming and digitizing its collection. The museum’s first professional registrar/collections manager will build on the strength of its existing records and protocols to surpass best practices and free the museum’s curator to pursue research projects and expand the museum’s interpretative plan.
Duties and Responsibilities:
• Inventory the collection
• Complete permanent collection object files
• Perform basic object cataloguing on collection objects
• Data entry into Past Perfect
• Help with coordinating Collections Committee inventories
• Manage object photography as needed and edit photos for various needs
• Number collection objects appropriately to their medium and condition
• Coordinate packing and transport logistics for incoming and outgoing loans
• Condition reporting
• Helping to process juried competition entries and applications
• Modernizing forms/record keeping of the department
• Help courier/transport objects as needed
• Help monitor environmental conditions of collections on view and in storage
To learn more and apply, click here!
Employer: Yellowstone Art Museum, Billings, MT
The Registrar is a member of the curatorial department and has primary responsibility for the physical maintenance of the permanent collections, loan objects, and all related documentation, and for sound and ethical decisions relating to their long-term preservation. The Registrar develops and refines record-keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects; and implements conservation plans.
- Ensure that the computerized record-keeping system is efficient and up-to-date, within the limits of available resources.
- Periodically review all systems for record-keeping and information retrieval for accuracy and efficiency.
- Establish and maintain an offsite backup system for all collections data and records.
- Establish a system for conducting regular collection inventory.
- Maintain efficiently laid-out and isolated object preparation and work spaces.
- Create, compile, and maintain legal documents, histories of use, and physical histories of permanent collection objects. Monitor legal and ethical implications and ensure high standards in all transactions.
- Prepare or update condition reports on all incoming and outgoing objects, including loans.
- Prepare deeds of gift, loan forms, shipping and receiving reports, and all other necessary paperwork pertaining to the movement and ownership of works borrowed or in the permanent collections. Maintain communications with artists, donors, and lenders relating to these records.
- Assign accession numbers and establish permanent records and files for all new acquisitions, including computerized records and card files, photographic and/or digital records, conservation histories, provenance documentation, and the like.
- Maintain annual lists of all outgoing loans, incoming loans, and donations; prepare semi-annual reports of loan status, conservation activity, and acquisitions to date in all areas (permanent collections, documentation, and library); maintain “shelf list” of accession numbers.
- Update insurance values, as necessary and feasible.
- Maintain up-to-date location records.
- Respond to internal and external requests for photographs of objects, including arrangements for production and shipment of photographs.
- Maintain records of publication of permanent collection objects.
Storage and movement of objects
- Oversee all handling and marking of objects.
- Undertake matting, hinging, and framing, as necessary.
- Prepare ID photographs for new acquisitions.
- Develop storage solutions for all collections; incorporate new acquisitions according to established protocol and the highest professional standards.
- Coordinate all packing and shipping of collection objects and incoming and/or outgoing exhibitions. Work with Curator to ensure reasonable schedules for temporary exhibitions.
- Act as courier or designate courier(s).
- Maintain archival supplies and tools.
- Arrange shipping of all incoming and outgoing exhibition or loans.
- Supervise all visitors to the collections and collection support spaces, including conservators, photographers, scholars, appraisers, donors, and surveyors.
- Oversee general maintenance of storage and gallery spaces, including keeping them organized and arranging for their cleaning.
- Act as the point person for security issues relating to storage and gallery spaces.
- Assist with temporary exhibition and exhibit installation.
- Work with the Curator to review conservation status of objects and implement conservation plan, resources permitting.
- Maintain an IPM program in storage and gallery spaces.
- Monitor interior environment records.
- Maintain a system for monitoring fragile or otherwise at-risk objects.
Support and administration
- Request invoices for all services rendered out of the collections area, including photographs, reimbursable packing and shipping costs, and related curatorial services.
- Work with Curator to promote appropriate use of the collections.
- Work with Curator to develop an annual budget for collection management; monitor expenditures.
- Represent the institution within the local and professional community.
To learn more and apply, click here!
Exhibitions Registrar & Gallery Operations Manager
Employer: Princeton University Library
Princeton University Library (PUL) seeks an experienced, enthusiastic, and collaborative Exhibitions Registrar & Gallery Operations Manager to coordinate exhibitions in PUL spaces, oversee movement and preparation of material for exhibition, and implement best practices for exhibitions and loans. This exciting new position will work with PUL’s diverse staff at all levels to develop and grow our Exhibition and Loan Program. The incumbent manages PUL exhibition spaces, including the newly-completed Ellen and Leonard L. Milberg Gallery; oversees numerous simultaneous exhibits, loans, and other projects; communicates, coordinates, and negotiates with stakeholders; creates and maintains exhibition and loan records; and supervises the Coordinator of Exhibition Services.
Exhibitions & Incoming Loans
- Collaborate with steering groups, curatorial stakeholders, and preservation staff to set schedules, goals, policy, and priorities; develop innovative solutions for exhibition program needs
- Maintain exhibition checklists; coordinate and track transportation and preparation of material for PUL exhibitions; generate loan agreements, insurance certificates, receipts, and other documents; maintain complete and accurate records
- Coordinate packing/crating, courier arrangements, transportation, and other logistics; coordinate contract personnel
- Create a budget and oversee allocated funds for each exhibition
- Work closely with a diverse range of stakeholders to bring exhibitions to fruition
- Administer Exhibition Loan Program: communicate with borrowers and PUL staff to coordinate outgoing loans; maintain checklists and track the status of each loan; assemble loan request dossier for review; ensure compliance with guidelines and specifications; generate loan agreements, condition reports, insurance certificates, receipts, and other documents; maintain complete and accurate records
- Approve and coordinate packing/crating, courier arrangements, transportation, and other logistics
- Maintain the Exhibition Loan Program tracking tool
- Develop and conduct courier training, track courier pool, and recommend couriers for specific loans; compile forms and documentation for the courier
- Identify documents to retain and destroy at the end of the loan period; maintain official loan record repository
- Chair the Exhibitions & Gallery Operations Group; oversee gallery spaces
- Coordinate operations in exhibit spaces including facilitation of events, management of supplies, and scheduling
- Work closely with curators, subject specialists, preservation and conservation staff, communications and events staff, and vendors to ensure adherence to best practices
- Maintain General Facility Report for the Ellen and Leonard L. Milberg Gallery
- Oversee the work of the Coordinator of Exhibition Services; develop and monitor procedures for gallery maintenance; provide training and feedback as necessary to ensure quality
- Bachelor’s degree with related coursework plus 3-5 years’ registrarial experience, or equivalent combination of education and experience
- Demonstrated knowledge of exhibition materials, processes, equipment, safety, and art transportation and packing standards
- Proven leadership skills: solutions-oriented, proactive, diplomatic
- Exceptional organizational skills; strong file management, budgeting, and project management abilities
- Aptitude with MS Office and G Suite
- Interest in library special collections
- Outstanding interpersonal, written, and verbal communication skills
- Ability to plan, prioritize, multitask, and meet deadlines
- Ability to establish and maintain effective working relationships with colleagues, consultants, and vendors
- Ability to stand for hours at a time and to lift 40+ pounds
- Availability for occasional travel and evening/weekend shifts
- Must successfully pass a background check
- Masters degree in a related field
- Two years’ experience planning or installing exhibits
- Supervisory experience
- Experience with events management
- Familiarity with collection management databases and project management software
- Knowledge of/experience with art handling
- Experience working in an academic archives or special collections library
- Knowledge of one or more foreign languages
Applications received by October 15 will receive first consideration.
To apply, click here!
Employer: Kalamazoo Institute of Arts
Reports to: Chief Curator
Classification: Full-Time, Exempt
Summary of Position: The Registrar oversees all aspects of the permanent collection (4,700 objects) including accessioning and documenting, maintaining electronic and physical records, inventory, storage, monitoring condition of objects, and safeguarding objects from damage, either physical or environmental. The Registrar also oversees loans for temporary exhibitions and collection loans, including shipping and packing, condition reporting, and inventory control.
- Creates, compiles, maintains and updates as necessary legal documents, histories of use and physical histories of permanent collection objects, including legal forms, permanent collection database and files, loan, conservation, condition, publication, exhibition, insurance and location records.
- Conducts other research on permanent collection objects as necessary, including copyright research and securing permissions for image use. Manages rights and reproduction requests for KIA objects.
- Maintain collection database (using The Museum System “TMS), including system specifications and software choices, data standards, data input, reports and forms. Develops and implements regular inventory projects.
- Disseminates information as needed to other departments, researchers, and students. Uploads the collection and its associated images into eMuseum. Updates collection and exhibition pages of website.
- Serves as KIA Archivist “organizes archives, incorporates new archival material, responds to information requests (both internal and external).
- Accepts and processes donations of temporary objects. Manages the objects disposition (i.e., disposal, sale, or accession)
- Facilitates care and control of collections on site, monitors condition of objects; implements collection policies.
- Oversees object movement, internal and external.
- Maintains and controls storage areas, develops storage methods.
- Prepares grant reports as necessary.
- Contracts for outside services as needed, including conservation, shipping, insurance, and photography.
- Monitors physical environment in storage areas and galleries. Communicates with facilities staff regarding issues.
- Supports the director of collections and exhibitions in managing the monthly collection advisory committee meeting. Compiles agendas and financial statements, takes minutes, and communicates with committee members.
- Prepares loan contracts and receipts, schedules and supervises packing, shipping, condition reporting and object movement for temporary exhibitions.
- Produces reports of works for permanent collection exhibitions as needed, provides label information and prints labels for temporary and permanent collection exhibitions, coordinates object movement and record keeping.
- Plays integral role in organization and production of biennial art auction held to raise funds for acquisitions and the maintenance of the permanent collection.
- Other duties as assigned by supervisor.
- B.A. with coursework in art, art history, or museum studies or equivalent experience preferred
- Minimum of three years of experience (five years preferred) as a museum registrar
- Knowledge of The Museum System TMS
Physical Job Requirements: While performing this job, the employee will be required to sit, stand and work, to lift up to 30 lbs occasionally, do close work with a computer monitor and perform repetitive hand movements. Employee must be able to communicate verbally.
The KIA offers a competitive salary and benefits package that includes medical, dental, life, retirement savings, and more. The KIA is an equal opportunity, equal access employer that is fully committed to diversity and inclusion in the workplace.
Please forward a resume and cover letter to firstname.lastname@example.org with Registrar in the subject line or by mail to Kalamazoo Institute of Arts, 314 S. Park Street, Kalamazoo, MI 49007. No phone calls, please.
Employer: Anchorage Museum
Summary Position Statement
Under the supervision of the Senior Collections Manager, this position is responsible for all aspects of registration for incoming loan objects, temporary exhibitions, and outgoing loaned works from the Museum’s collection. This position assists with Museum-organized traveling exhibitions, object packing for travel, and monitoring of all loans while in the museum building, ensuring coordination and management in accordance with industry standards and best practices. The incumbent also coordinates with and assists museum staff on all exhibition projects, planning, and programs. Occasional travel (3 hours or more) by plane, van, or truck escorting loans and exhibitions may be required as well as extended work hours, including evenings and weekends, during times of exhibition installation and deinstallation, and/or to provide support for incoming couriers, shipments and loaned objects.
• Administer all aspects of incoming and outgoing loans, including all registration records for legal documentation, correspondence with borrowers/lenders, shippers and customs agents
• Perform associated registration activities including packing, installation and de-installation, data management, courier travel, and coordination of insurance coverage
• Maintain best practices for fine arts packing, object handling, storage, lighting, and other environmental standards, etc.
• Negotiate loan agreement terms and reviews all loan agreements for compliance with Museum standards and best practices
• Determine museum fine arts insurance requirements and negotiate necessary coverage, in consultation with the Museum’s Chief Financial Officer
• Oversee loans for other institutions working with the Anchorage Museum
• Maintain and coordinate all documentation and records associated with museum loans and travelling, in-house generated exhibitions
• Participate in exhibition planning, program planning, and incoming and outgoing traveling exhibitions, including budget management, logistics planning and schedule management
• Act as main point of contact for partnering institutions, organizations, and artists regarding object loans
• Prepare, update, and maintain Museum General Facility Report and insurance reports
• Monitor climate and light levels in galleries and Museum spaces; coordinate with Chief Conservator to ensure accordance with published
• Work with collections information on management of exhibition and loan-related collections database (TMS) reporting
• Develop and support programming to promote access to collections, both in person and online
• Work with Sr. Collections Manager to coordinate and manage object storage, condition reporting, and maintain all loan storage in accordance with museum and industry standards (including IPM and climate)
• Assist with installation and de-installation of exhibitions
• Travel with exhibitions and loans as assigned
• Work with Museum staff to promote internal and external access to collections, including active use by various departments, including education, research, exhibitions, and programs
• Provide staff and intern training on collections and loan processing best practices
• Assist with the development and tracking of exhibition and loan budget.
• Assist with providing access to objects in public spaces, exhibitions, programs, as well as digitally through new media and other public forums
• Provide support to Collections, Exhibits, and Curatorial staff
• Respond to inquiries regarding the collections, as needed by all departments and researchers
• Receive and release shipments to meet shipping schedules, as required.
• Performs other duties as assigned
• Demonstrated knowledge of professional museum standards and museum procedures, including methods of handling, packing, shipping, storage, and installing/deinstalling art and artifacts and temporary exhibitions
• Demonstrated knowledge of collections registration and accessioning processes
• Strong organizational skills and ability to effectively manage multiple projects
• Excellent time management, problem solving, and analytical skills with attention to detail
• Excellent written and oral communication skills
• Ability to assess priorities and work well under pressure
• Ability to work well with diverse groups of Museum stakeholders
• Demonstrated knowledge of collections databases and reports, TMS, and Crystal Reports preferred
• Ability to present, advocate, and support public access and collaboration in museum collections
• Master’s degree in art history, history, anthropology, museum studies, or related field, or an equivalent combination of education and experience required
• 3-5 years’ experience as a Registrar
• Must have prior experience with loans registration
• Demonstrated knowledge of collections databases and reports, TMS and Crystal Reports preferred
• Supervisory and budget management experience preferred
To apply, click here!
Employer: The J. Paul Getty Museum
The J. Paul Getty Museum seeks an experienced individual to assist with coordinating loans for approximately 20 exhibitions held at the Getty Center each year. Reporting to the Exhibitions Registrar, the successful candidate will have experience with an automated collections management system and with Windows-based software packages; an understanding of and familiarity with various means of local, national and international transport and how each affects works of art; strong administrative skills to handle paperwork and meet deadlines; excellent verbal and written communication skills required. Must be flexible and able to work on several projects at once.
Major Job Responsibilities
- Prepares loan agreements to accompany official loan request letters; reviews and tracks lenders’ loan conditions in collections database (TMS); assists in preparing exhibition shipping and courier budgets and Indemnity applications; prepares and distributes Indemnity and insurance certificates to lenders; compiles condition report notebooks; assists during installations and de-installations.
- Assists in making shipping and courier arrangements for exhibitions: makes courier hotel reservations; generates courier information sheets and courier packets; generates exhibition reports, receipts, and maintains courier spreadsheets.
- Coordinates packing and shipping with Museum staff, Trust security, and outside contractors; checks shipments in and out, and may also act as courier.
- Assists in maintaining the quality and accuracy of object documentation in TMS, enters updates, and/or proofs records on exhibitions, loans, objects and shipments based on information provided by lenders, curators, or agents regarding loans and shipments.
- Assists in the preparation and tracking of the department’s budget.
- Bachelor’s degree in art history or related field
- 1-3 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights
Knowledge, Skills and Abilities
- Applies basic knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to routine assignments and work
- Competent with database systems, and basic imaging software
- Knowledge of local, national and international transportation and how each affects works of art
- Reading and conversation skills in one foreign language preferred
- Excellent communication and interpersonal skills
- Ability to deal with confidential information
- Basic knowledge of digital imaging and photographic methods
To apply, click here!
Employer: The J. Paul Getty Museum
The J. Paul Getty Museum seeks a limited-term Curatorial Assistant to work in the Department of Photographs. This one-year limited term position is responsible for completing and/or reviewing for accuracy the essential cataloging documentation for objects in the Department of Photographs. The position is under supervision by the Research Associate for Collections Management. Responsibilities include handling artwork, gathering data related to the maker, title, date, medium, dimensions, inscriptions, and credit line for each object, and entry of this data in the TMS (The Museum System) database. Additional research related to provenance, exhibition and publication history, and copyright and privacy rights may be required. Preparation and submitting of imaging requests for the cataloged material to be digitized and made available through the Open Content program may also be required. Strong organizational skills and attention to detail are essential.
Major Job Responsibilities
- Applies knowledge of art, research procedures, and online resources and databases to the documentation of the permanent collection
- Prepares reports on research results and may prepare in-house reports
- Performs basic collection management and editing functions
- Bachelor’s degree in art or art history required; Master’s preferred
- 0-2 years art historical or museum experience
- Competent to work in basic curatorial functions
- Reading fluency in at least one foreign language (modern or ancient) required
Knowledge, Skills and Abilities
- Proven ability to collaborate in teams across disciplines and build relationships
- Experience with art historical research and writing
- Knowledge of photographic media or the history of photography
- Ability to lift up to 20 pounds
To apply, click here!
Employer: Aanischaaukamikw Cree Cultural Institute
Aanischaaukamikw is the cultural centre for the ten Cree communities of Eeyou Istchee in Northern Quebec. This major new facility is located in Oujé-Bougoumou, QC, a community of 700 persons. Aanischaaukamikw is a multi-purpose cultural entity, bringing together regional cultural programming for the Cree Nation for all to share on-site and throughout the communities. Aanischaaukamikw is presently seeking a:
Aanischaaukamikw Cree Cultural Institute is seeking an experienced and energetic registrar who will help care for and make accessible our unique collection of Cree material culture, archives and library material focused on the Eeyou Istchee region. The incumbent would assist in the department of Collections and Exhibits with registration and exhibition activities for the permanent collections, new acquisitions and loans; assist in with the physical preservation and care of collections, as well as in developing and maintaining departmental procedures and documentation standards for collections information systems. The registrar reports to the Coordinator of Collections & Exhibits, carries out the responsibilities below in close coordination with the entire Collections & Exhibits team, and collaborates across the institution to ensure the stability and accessibility of ACCI’s holdings.
QUALIFICATIONS, ABILITIES AND EXPERIENCE
- Training in a museum studies (or equivalent experience) in museum registration or collections management
- Minimum three years work experience in museum registration or collections management
- Interest in Cree material culture, traditions, history and society
- Knowledge of aspects of museum collections management, documentation, and preservation standards, collections related policies, and procedures
- Experience using collections management databases
- Commitment to decolonization and reconciliation principles
- Ability to lift up to 40 pounds, climb ladder, use basic power tools
- Current driver’s license
- Current Possession and acquisition license for firearms (or willing to get license).
- Ability to solve problems independently and creatively
- Excellent oral and written communication skills
- Ability to work within a collaborative, fast-paced environment, with multiple projects and deadlines
- Strong attention to detail and capable of following complex procedures
- Solid work ethic, enthusiasm, and a sense of humor
- Flexibility of working hours required to meet deadlines and for travel
- Fluent in Cree (desirable); English (essential); French (desirable)
- Acts as Chair of ACCI Acquisitions Committee, tracks all new acquisition proposals as outlined in the ACCI Acquisitions Policy and prepares Annual Board reports for new acquisitions and loans.
- Has overall responsibility for maintaining the accurate legal status and insurance requirements for all ACCI collections (museum, library and archives).
- Has overall responsibility for maintaining an accurate inventory for the museum collection including the gun registry.
- Must be present for inspections for representatives from gun control bureau.
- Responsible for cataloging and maintaining all museum collection records (manual and electronic).
- Responsible for generating incoming/outgoing loan agreements; documentation for temporary exhibitions, travelling exhibitions, receipts, object checklists, object condition reports, object labels; obtains and prepares cost estimates and coordinates object packing, crating, shipping and transport schedules.
- Responsible for overseeing and training for art handling and condition inspection of all objects entering or leaving the premises, and verification of object locations.
- Responsible for compiling and entering accurate museum collection data into the collection management database; creates, maintains and updates museum object and source folders; procures and generates collection object reports, letters, and professional correspondence.
- Engages in departmental planning, development and implementation of professional registration guidelines, policy, procedures, protocol and practices.
- Assists with the full range of routine collections management activities, including but not limited to processing, regular inventory audits, storage housing, location tracking, packing and transport, IPM, environmental monitoring, condition reporting, both in storage and exhibition spaces.
- Assists with revision of collections management policies and procedures; participates in organization-wide emergency management planning.
- Participates in exhibition preparation (object selection, text drafting), installation and/or de-installation for permanent and temporary exhibitions; including mount making and physical display preparation as required.
- Assists with coordinating appropriate staff to ensure security of the object collection while on exhibition display or in storage.
- Facilitates inquiries regarding the object collection; coordinates supervision and provides access to the object collection and related documentation to ACCI staff, our Eeyou Istchee communities, students, visitors, and the general public.
- Participates in the grant funded projects.
- Assists with working group on thesauri, authority control, digital asset management and other museum committees.
- Assists with provision of online access to selected records in the collection database; coordinates photographic requirements to organize existing and new object collection images for the digital assets management system.
- Supervises and assists with the training of temporary staff, interns, volunteers, and students.
- Trains staff and other users in the use of the database and cataloguing.
- Participates in museum-wide projects and events as needed.
- Performs other related duties and special projects, as required.
- Self-confidence, optimism, persistence, and stamina
- Ability to multitask and meet strict deadlines under pressure
- Excellent oral and written skills
- Commitment to working in a participatory, team-based environment.
- Excellent at planning and organizing
- Strong analytical and problem solving skills
- Ability to build positive relationships with the organization’s partners and supporters
- Direct, clear, approachable and compassionate, able to make decisions and compromises with various stakeholders
- An open, friendly communicator with superior interpersonal skills
SALARY AND WORKING CONDITIONS
- 6 month contract
- 35 hours per week
- Annual salary and benefits are based on ACCI salary scale relevant experience and education (starting salary approximately $45 000 plus special allowance per year)
- Subsidized housing may be available
Please send your application and curriculum vitae via regular mail, fax or email by Thursday August 16, 2018 at 5:00 pm to the following address:
Coordinator of Collections & Exhibits
Aanischaaukamikw Cree Cultural Institute
205 Opemiska Meskino
We thank everyone that applies, but only the chosen candidates for an interview will be contacted.