Job postings

Job postings are updated every Friday. If you are interested in advertising a job through our website and listserv, please contact our Secretary.

Curatorial Assistant

Employer: The Getty

Job Summary

The J. Paul Getty Museum seeks a limited-term Curatorial Assistant to work in the Department of Photographs.  This one-year limited term position is responsible for completing and/or reviewing for accuracy the essential cataloging documentation for objects in the Department of Photographs. The position is under supervision by the Research Associate for Collections Management.  Responsibilities include handling artwork, gathering data related to the maker, title, date, medium, dimensions, inscriptions, and credit line for each object, and entry of this data in the TMS (The Museum System) database. Additional research related to provenance, exhibition and publication history, and copyright and privacy rights may be required. Preparation and submitting of imaging requests for the cataloged material to be digitized and made available through the Open Content program may also be required. Strong organizational skills and attention to detail are essential.

Major Job Responsibilities

  • Applies knowledge of art, research procedures, and online resources and databases to the documentation of the permanent collection
  • Prepares reports on research results and may prepare in-house reports
  • Performs basic collection management and editing functions


    • Bachelor’s degree in art or art history required; Master’s preferred
    • 0-2 years art historical or museum experience
    • Competent to work in basic curatorial functions
    • Reading fluency in at least one foreign language (modern or ancient) required

Knowledge, Skills and Abilities

  • Proven ability to collaborate in teams across disciplines and build relationships
  • Experience with art historical research and writing
  • Knowledge of photographic media or the history of photography
  • Ability to lift up to 20 pounds

To apply, click here!

Collections Registrar

Employer: Aanischaaukamikw Cree Cultural Institute

Aanischaaukamikw is the cultural centre for the ten Cree communities of Eeyou Istchee in Northern Quebec. This major new facility is located in Oujé-Bougoumou, QC, a community of 700 persons.  Aanischaaukamikw is a multi-purpose cultural entity, bringing together regional cultural programming for the Cree Nation for all to share on-site and throughout the communities.  Aanischaaukamikw is presently seeking a:

Collections Registrar

Aanischaaukamikw Cree Cultural Institute is seeking an experienced and energetic registrar who will help care for and make accessible our unique collection of Cree material culture, archives and library material focused on the Eeyou Istchee region.  The incumbent would assist in the department of Collections and Exhibits with registration and exhibition activities for the permanent collections, new acquisitions and loans; assist in with the physical preservation and care of collections, as well as in developing and maintaining departmental procedures and documentation standards for collections information systems. The registrar reports to the Coordinator of Collections & Exhibits, carries out the responsibilities below in close coordination with the entire Collections & Exhibits team, and collaborates across the institution to ensure the stability and accessibility of ACCI’s holdings.


  • Training in a museum studies (or equivalent experience) in museum registration or collections management
  • Minimum three years work experience in museum registration or collections management
  • Interest in Cree material culture, traditions, history and society
  • Knowledge of aspects of museum collections management, documentation, and preservation standards, collections related policies, and procedures
  • Experience using collections management databases
  • Commitment to decolonization and reconciliation principles
  • Ability to lift up to 40 pounds, climb ladder, use basic power tools
  • Current driver’s license
  • Current Possession and acquisition license for firearms (or willing to get license).
  • Ability to solve problems independently and creatively
  • Excellent oral and written communication skills
  • Ability to work within a collaborative, fast-paced environment, with multiple projects and deadlines
  • Strong attention to detail and capable of following complex procedures
  • Solid work ethic, enthusiasm, and a sense of humor
  • Flexibility of working hours required to meet deadlines and for travel
  • Fluent in Cree (desirable); English (essential); French (desirable)


  • Acts as Chair of ACCI Acquisitions Committee, tracks all new acquisition proposals as outlined in the ACCI Acquisitions Policy and prepares Annual Board reports for new acquisitions and loans.
  • Has overall responsibility for maintaining the accurate legal status and insurance requirements for all ACCI collections (museum, library and archives).
  • Has overall responsibility for maintaining an accurate inventory for the museum collection including the gun registry.
  • Must be present for inspections for representatives from gun control bureau.
  • Responsible for cataloging and maintaining all museum collection records (manual and electronic).
  • Responsible for generating incoming/outgoing loan agreements; documentation for temporary exhibitions, travelling exhibitions, receipts, object checklists, object condition reports, object labels; obtains and prepares cost estimates and coordinates object packing, crating, shipping and transport schedules.
  • Responsible for overseeing and training for art handling and condition inspection of all objects entering or leaving the premises, and verification of object locations.
  • Responsible for compiling and entering accurate museum collection data into the collection management database; creates, maintains and updates museum object and source folders; procures and generates collection object reports, letters, and professional correspondence.
  • Engages in departmental planning, development and implementation of professional registration guidelines, policy, procedures, protocol and practices.
  • Assists with the full range of routine collections management activities, including but not limited to processing, regular inventory audits, storage housing, location tracking, packing and transport, IPM, environmental monitoring, condition reporting, both in storage and exhibition spaces.
  • Assists with revision of collections management policies and procedures; participates in organization-wide emergency management planning.
  • Participates in exhibition preparation (object selection, text drafting), installation and/or de-installation for permanent and temporary exhibitions; including mount making and physical display preparation as required.
  • Assists with coordinating appropriate staff to ensure security of the object collection while on exhibition display or in storage.
  • Facilitates inquiries regarding the object collection; coordinates supervision and provides access to the object collection and related documentation to ACCI staff, our Eeyou Istchee communities, students, visitors, and the general public.
  • Participates in the grant funded projects.
  • Assists with working group on thesauri, authority control, digital asset management and other museum committees.
  • Assists with provision of online access to selected records in the collection database; coordinates photographic requirements to organize existing and new object collection images for the digital assets management system.
  • Supervises and assists with the training of temporary staff, interns, volunteers, and students.
  • Trains staff and other users in the use of the database and cataloguing.
  • Participates in museum-wide projects and events as needed.
  • Performs other related duties and special projects, as required.


  • Self-confidence, optimism, persistence, and stamina
  • Ability to multitask and meet strict deadlines under pressure
  • Excellent oral and written skills
  • Commitment to working in a participatory, team-based environment.
  • Excellent at planning and organizing
  • Strong analytical and problem solving skills
  • Ability to build positive relationships with the organization’s partners and supporters
  • Direct, clear, approachable and compassionate, able to make decisions and compromises with various stakeholders
  • An open, friendly communicator with superior interpersonal skills


  • 6 month contract
  • 35 hours per week
  • Annual salary and benefits are based on ACCI salary scale relevant experience and education (starting salary approximately $45 000 plus special allowance per year)
  • Subsidized housing may be available


Please send your application and curriculum vitae via regular mail, fax or email by Thursday August 16, 2018 at 5:00 pm to the following address:


Laura Phillips

Coordinator of Collections & Exhibits

Aanischaaukamikw Cree Cultural Institute

205 Opemiska Meskino

P.O./C.P. 1168

Ouje-Bougoumou, Quebec

G0W 3C0


Tel: 418-745-2444

Fax: 418-745-2324



We thank everyone that applies, but only the chosen candidates for an interview will be contacted.


Employer: Center for Sacramento History

The Center for Sacramento History has a position opening for Registrar. This is a City of Sacramento full-time permanent position with full benefits.

Registrar (History Museum)

Salary: $45,167.04 – $63,819.84 Annually

Location: Sacramento, CA

Job Type: Full-Time

Department : Convention & Cultural Services Job Number:017014-18

Closing:8/20/2018 11:59 PM Pacific



Under direction to perform professional work providing for the safekeeping and responsible management of archival and museum collections of the Center for Sacramento History and for any items collected by the Center. The specific aspects of care are outlined in the Center’s Collection Management Policy.



General supervision provided by the City Historian.  Responsibilities include the supervision of lower level staff, volunteers, and interns.



The following duties are typical for this classification.  Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.


Register incoming and outgoing collections.

Accession and catalog new items insuring that all documents are properly processed.

Maintain detailed inventory and accession files of the museum and archival collections, including management of collection database.

Utilize computerized collection management system to maintain accurate storage locations for all collection items.

Oversee storage of the collection to ensure that it is safe and accessible and meets American Alliance of Museums (AAM) collections storage standards.

Implement a 5-year inventory cycle as stipulated by the Collection Management Policy.

Serve as risk manager for assessing potential conservation needs of the collection.

Assess conservation proposals with the curators; identify conservation resources.

Maintain statistics that relate to the collection.

Implement deaccession policy including determining objects’ legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.

With curators, assess loan requests for artifacts in the collection.

Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.

Arrange for appropriate shipping and crating for incoming and outgoing loans.

Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.) Supervise and train employees and volunteers in the processing of collections.

Write reports and correspondence.



Knowledge of:


Museum collections management practices, specifically museum registration and ethics.

Principles of museum conservation.

Museum standards and techniques for shipping artifacts.

Understanding of legal aspects of managing museum and archival collections.

Computerized collection management software.

Museum professional environmental standards and security practices.


Ability to:

Set up and maintain detailed recordkeeping systems.

Establish and maintain effective working relationships with those contacted in the course of work.

Communicate effectively, both orally and in writing.

Work on numerous projects simultaneously and prioritize multiple and long term projects.

Safely handle artifact and archival collections in a variety of media.

Examine and document artifacts for physical damage and/or defects.

Plan, organize, and review work of subordinates.

Train, supervise, and evaluate subordinates.



Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:



A Bachelor’s Degree from an accredited college or university in art, art history, museum studies, or a related field.



Four years museum experience (preferably history) with two of the years in a museum registration department.



A Master’s Degree may substitute for one year of required experience.


To apply, click here

Associate Registrar for Exhibitions

Employer: The Jewish Museum

The Jewish Museum:

Founded in 1904 and located on New York City’s Museum Mile, the Jewish Museum is dedicated to the enjoyment, understanding, and preservation of the artistic and cultural heritage of the Jewish people. The Museum maintains a unique collection of nearly 30,000 works of art, ceremonial objects, and media reflecting the global Jewish experience over more than 4,000 years. The Museum applies a contemporary lens to its exhibitions, which range from ancient to contemporary art.

The Position:

The Associate Registrar for Exhibitions is responsible for all registration aspects of assigned in-house and traveling exhibitions to support the Museum’s active fine arts exhibition program. This position works closely with Curatorial, Collections & Registration, Operations and other departments in an open, collaborative and team-oriented environment, and requires full knowledge of current professional museum registration standards and best practices.

Responsibilities Include:


  • Manage all aspects of exhibition registration for assigned in-house and traveling exhibitions, from initial planning and implementation to final accounting
  • Make detailed arrangements for packing, crating, shipping, insurance and couriers for domestic and international incoming loans
  • Arrange framing, mount making and conservation
  • Schedule and oversee exhibition installations/de-installations at the Museum and venues; serve as installation floor manager as necessary
  • Work collaboratively with Curators, Designers, Exhibition Manager and Operations staff throughout the exhibition planning process
  • Coordinate fine arts insurance arrangements for loans, including applications for US government indemnities
  • Participate in exhibition budgeting process by obtaining crating, shipping, courier, insurance and object preparation estimates
  • Track and monitor exhibition budgets and expenses throughout the fiscal year, providing periodic budget updates to Exhibition Manager
  • Prepare condition reports, shipping documents, certificates of insurance and other related documentation
  • Manage TMS exhibition module usage and workflows
  • Hire and supervise art handlers
  • Travel as courier to exhibition venues, domestically and internationally, to oversee transport, packing/unpacking and installation/de-installation
  • Maintain certification in TSA Certified Cargo Screening Program


  • Assist with non-assigned exhibitions and other special projects
  • Assist in reviewing and updating department policies and procedures
  • Occasional overtime may be needed to receive shipments after hours, and during exhibition changeovers


  • B.A. in Art History, Museum Studies, or similar (M.A. preferred)
  • Five years minimum experience in exhibitions registration, preferably at an art museum
  • Knowledge of museum standards for conservation and object handling
  • Thorough knowledge of fine arts packing and domestic and international shipping procedures
  • Excellent organizational capabilities, attention to detail and strong oral/written communication skills
  • Ability to prioritize, meet deadlines and manage multiple projects simultaneously
  • Systematic approach to work and the ability to produce clear, effective and detailed schedules
  • Experience overseeing and managing art handlers
  • Ability to maintain confidentiality
  • Proficiency in Microsoft Office
  • Knowledge of foreign language helpful

To apply, please send resume with cover letter to:

Associate Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128

OR to

Chief Registrar

Employer: Fine Arts Museums of San Francisco

The Fine Arts Museums of San Francisco is seeking a Chief Registrar. The Chief Registrar is responsible for managing the Registration department, and is responsible for developing and implementing policies and practices pertaining to the acquisition, transport, storage, and installation of art, for both loaned and permanent collection objects. The Chief Registrar oversees major projects relating to collections management and works with other department heads to prioritize workload, implementing the highest level of professional standards.

Typical Duties and Responsibilities:

  1. Supervises Registrars, assigning and directing their work. Plans, prioritizes, and schedules workload, delegating specific tasks as necessary. Monitors and evaluates performance of staff annually, and as necessary, provides training and fosters professional development.
  2. Works closely with other departments in the Exhibitions and Art divisions to track and ensure best practices in the proper handling of art.
  3. Collaborates with IT to establish, develop, and maintain a collections database to record all art entering, moving within, and exiting the museums’ buildings.
  4. Works closely with the Facilities and Operations division to evaluate and find solutions for space and environment challenges to ensure the secure, clean, and safe storage of art.
  5. Develops, monitors and analyzes budgets for all registration activities related exhibitions and collections projects.
  6. Oversees the management of outgoing and incoming loans, including loan agreement forms, insurance documents, customs documents, condition reports, photo documentation, and related to packing and shipping arrangements.
  7. Supervises and administers the coordination of insurance on outgoing and incoming loans, including executing applications for US Government Indemnity. Maintains and tracks insurance in coordination with the CCSF Risk Manager and insurance brokers. Processes liability and damage claims.
  8. Maintains professional relationships with shipping, insurance and customs brokers.
  9. Designates and coordinates couriers, lending, borrowing and participating institutions. Determines courier assignments and selects and trains couriers as required.
  10. Inspects, receipts, and documents incoming and outgoing loans and exhibition objects. Establishes the date and method of shipping of loaned items. Records the measurements of art objects and marks for identification of such objects with appropriate accession or loan numbers. Supervises routine audits.
  11. Oversees the preparation of materials for meetings of the Museums’ Acquisitions Committee, including documentation to assure that the Museums’ permanent records reflect actions taken regarding specific objects; coordinates photography and condition reporting for all newly accessioned objects.
  12. Oversees de-accessioning process, including establishing legal eligibility of objects being proposed for de-accessions by the curators and Board of Trustees.
  13. Ensures compliance with government entities such as NEA/NEH, State Department, CITES and TSA.

Minimum Qualifications:

Education:  Bachelor’s degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field.

Work Experience: Eight years of experience with increasing responsibility in collections management.

Skills and Abilities:

  • Knowledge of museum registration methods, techniques, and data management systems.
  • Knowledge of best practices in art collections management including the handling, care, preservation, installation, and storage of art, registration methods, electronic collection records, exhibitions, installation and loan administration, and fine arts insurance and indemnity.
  • Familiarity with laws pertaining to ownership, custody, transfer, and disposition of art objects; tax laws relating to charitable donations; cultural property laws; customs restrictions; repatriation issues; judicial seizures; copyright laws; insurance laws; and fine arts insurance practices.
  • Ability to work effectively on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the Department.
  • Capacity and organizational ability to work in a fast-paced, diverse, multi-tasked environment. Ability to manage multiple work processes and projects simultaneously and the ability to be receptive to changing priorities.
  • Ability to establish and maintain effective working relationships with colleagues, volunteers, and interns and the ability to effectively represent the Museum to artists, professionals, lenders, donors, and members of the artistic community.
  • Familiarity with basic conservation concepts, procedures, and terms. Skill in the sensitive handling of works of art, including the packing, crating, and transportation of objects.
  • Advanced computer skills in Microsoft Office (Word, Excel, and Filemaker), database management, and collections and registration systems, such as The Museum System (TMS).

FAMSF offers a competitive salary and generous benefits package.

Application Deadline: Open until filled


To apply, click here

Associate Registrar for Exhibitions

Employer: New-York Historical Society

DEPARTMENT:  Collections
REPORTS TO:  Director of Collections Management

The Associate Registrar for Exhibitions manages all registraral tasks related to changing exhibitions, including traveling exhibitions and incoming loans to the museum. The Associate Registrar is a member of a ten-person department, including registrars, art handlers, and a database manager, and works closely with curators, conservators, and exhibition designers.

New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.


  • Preparation of loan agreements and facilities reports for incoming loans. Review of loan agreements and lender requirements, and follow up with lenders, as needed.
  • Data entry and management of TMS records for exhibitions, loans, and lenders.
  • Scheduling and management of packing, crating, and shipping for exhibition loans and traveling exhibitions. Arranging for packing and shipping of N-YHS exhibition objects from and to off-site storage.
  • Coordination of fine arts insurance, arranging for certificates of insurance, and, if needed, preparation of applications for US government indemnification.
  • In consultation with curators and conservators, arranging for conservation of exhibition objects.
  • In consultation with curators, conservators, and exhibition designers, arranging for mount making, matting, and framing of exhibition loans.
  • Preparation of condition reports for all incoming and outgoing loans. Monitoring of the condition of exhibition objects while on view and in storage.
  • Arranging for travel, lodging, and per diem for exhibition couriers, and supervision of couriers while on site. Serving as courier for traveling exhibitions and outgoing loans.
  • Collaborating with art handlers, curators, and exhibition preparation staff on installation and deinstallation of exhibitions.
  • Development of exhibition budgets for packing, crating, shipping, insurance, and object preparation for loan exhibitions and traveling exhibitions.
  • Assisting with other Collections Department tasks as needed.

EDUCATION: M.A. in museum studies, art history, history, material culture or related field preferred.

EXPERIENCE: A minimum of five years of registraral experience in a museum, including at least three years working with temporary loan exhibitions. Experience with traveling exhibitions preferred.


  • Proficiency with TMS (The Museum System) collection management software
  • Comprehensive knowledge of current registration methods.
  • Excellent communication and interpersonal skills are essential.
  • Experience with handling both art collections and collections of material culture preferred.
  • Must be highly organized, detail-oriented, and able to manage multiple tasks and shifting priorities and work productively in a fast paced environment.

The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

This is largely a sedentary role using a computer; however, some standing, lifting (up to 50 lbs.) and stooping are required.

For consideration please send a cover letter, resume, and salary requirements to

Please reference the job title in the subject line.

The New-York Historical Society is an Equal Opportunity Employer

Assistant Registrar

Employer: Baltimore Museum of Art

The Baltimore Museum of Art (BMA) seeks an energetic, detail-oriented individual for the position of Assistant Registrar to assist with planning and implementation of loans from the collections and exhibitions.


Responsibilities include but are not limited to:

  • Assisting with preparation and tracking of exhibitions budgets.
  • Entering data for exhibitions and loans in TMS database
  • Assisting with crating and shipping arrangements.
  • Assisting in and maintaining scheduling for incoming and outgoing shipments.
  • Assisting with condition-checking of loans.
  • Working with registrars to oversee installations and de-installations.
  • Assisting with travel and lodging arrangements for shipment couriers.
  • Coordinating and distributing paperwork and documentation to lenders.
  • Special projects as assigned.

This full-time, exempt position reports to the Senior Registrar in the Curatorial Division.


The BMA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.

We offer a competitive salary and a generous benefits package. For this exempt position we offer medical, dental, vision, prescription, 403b retirement plan, long term disability, flexible spending account, flexible and condensed scheduling, museum and restaurant discounts, and reduced fee gym membership. We also offer accrued vacation, holidays, personal days, floating holidays, and sick days.


Please send a cover letter, resume and, salary requirements to with “Assistant Registrar” and your first and last name in the subject line.

Incomplete application materials will not be considered.

No phone calls please.

Assistant Registrar

Employer: The Historic New Orleans Collection

The Assistant Registrar position is responsible for the physical and documentary care of the collections. This position assists in maintaining The Collection’s database of incoming material for acquisition consideration, accessions and loans. Additionally, this position assists with all operations of the Collections Department, including exhibitions, insurance, loan processing, environmental monitoring, and collections transport and storage.

The ideal candidate must have a Bachelor’s degree in History, Museum Studies or a related field and a minimum of two years of related experience working in a museum or comparable position, including experience in collections registration methods and systems and conservation standards and practices. This position also requires a comprehensive knowledge of New Orleans and Louisiana history and the capacity for on-going development of this knowledge. Additionally, the successful candidate must have effective communication skills, proficient computer skills, exceptional attention to detail, and the ability to work under minimal supervision.

This is a full-time position, Monday-Friday.

For consideration, please submit your resume and cover letter to

Contract Registrar

Employer: American Federation of the Arts (AFA)
Job posting closes: August 17, 2018

The American Federation of Arts (AFA), the leader in traveling exhibitions internationally, is seeking a contract Registrar. AFA is a non-profit organization founded in 1909, and is dedicated to enriching the public’s experience and understanding of the visual arts through organizing and touring art exhibitions for presentation in museums around the world, publishing exhibition catalogues featuring important scholarly research, and developing educational programs. More information about the AFA and its exhibitions and programs can be found at

General Duties and Responsibilities:

• Travel to domestic venue institutions for assigned exhibitions to manage installation and de-installation changeovers. Incumbent will oversee 2-4 exhibition changeovers over a 6-8 month period.

• Oversee installation and de-installation activities at venue institutions, ensuring that all works are unpacked, handled, and installed in line with best practices and exhibition contract agreements.

• Condition report works upon unpacking and prior to repacking at all venues.

• Liaise with venue institutions to ensure that lender requirements are met and that exhibition contracts and timelines are adhered to. Ensure that venues comply with installation instructions and related documentation.

• Coordinate the transfer of artwork to/from venue institutions and lenders.

• Communicate with AFA staff registrars regarding administrative aspects of assigned exhibitions, including insurance, shipping arrangements, couriers, and conservation.

• Act as courier for domestic and international shipments as necessary.

• Other duties as assigned by Head Registrar


Supervisory Responsibilities:

• There are no direct reports associated with this position. However, the incumbent will be responsible for coordinating and overseeing the work of contract art handlers, couriers, and conservators as well as for managing installations at venues.



• BA required, MA preferred, with a background in one of the following areas: Art History, Museum Studies, Library Science, or Arts Administration.

• Minimum of three years of prior museum or gallery experience in a registrarial or exhibitions management capacity, or comparable experience.

• Knowledge of fine arts packing standards and international shipping of complicated and high-value goods, including customs requirements and CITES; a keen understanding of the handling and packing needs or a wide variety of objects.

• Experience condition reporting various types of objects.

• Excellent communication skills, both verbal and written.

• Ability to work with a wide variety of stakeholders, including vendors, venues, and co-organizers both collaboratively and diplomatically.

• Willingness to travel domestically and internationally for one to two weeks at a time. Must maintain a valid passport. Current Schedule of Trips: January 6-12, 2019 (OKC) January 27-February 8, 2019 (Vero Beach) Possibly May 5-11 (Vero Beach) and May 26-June 7 (Seattle)


To apply, please submit a cover letter and resume by August 17, 2018 to


Employer: Boise Art Museum

Boise Art Museum seeks a Registrar with a thorough understanding of collections principles and practices, collections management issues and trends, and the care and conservation of collections. The BAM Registrar maintains the Museum’s art collections including collections database management, reports, loan agreements, gifts and acquisitions, packing, shipping and insurance. S/he also participates in exhibition installation and maintains security policies and procedures.

Minimum qualifications include: Master’s degree in art history, art, or museum studies (or equivalent combination of education and experience); three years of experience with museum methods, procedures and art handling, and competency with database management (PastPerfect is ideal), experience in photographing artwork and installations, and strong communication and organizational skills.

Send letter of interest, resume, and three references to Nicole Herden, Curator of Art, at No telephone or in-person inquiries.

Storeroom One Specialist – Registrar’s Department

Employer: Metropolitan Museum of Art


The primary responsibilities of this position include supervision of art deliveries, collection, and transportation; handling and packing works of art; archival documentation; digital photography; and condition reports.  The position reports to the Manager Storeroom One and works closely with all Registrars responsible for the assigning of trips.  The position acts in lieu of a Registrar when off site. The position is a responsible one and the person functions independently after thorough training.  The individual is expected to provide feedback and suggestions to make the Registrar’s Office operation run more smoothly.  The individual is also expected to use good judgement and provide the best possible impression to the Museum’s donors and benefactors who they interact with on a daily basis.


  • Supervise art deliveries, collections and transportation
  • Handle and pack works of art on owner’s premises
  • Preparation of archival documentation and condition reports
  • Digital photography of all incoming materials
  • Assist with Storeroom One recordkeeping
  • Act as Museum courier
  • Candidate must complete Security Threat Assessment application
  • Other related duties


Experience and Skills:

  • Minimum of four to five years art handling and hands-on packing experience
  • Ability to work with other people and work well under pressure
  • Very detail oriented


Knowledge and Education:

  • BA degree with strong conservation related background
  • Must be computer proficient as well as have experience with digital photography


Qualified candidates should send a cover letter and resume (as Word attachments) to:

Mary McNamara
Senior Administrator
Registrars Office

Assistant Registrar, Collections and Collections Information

Employer: Brooklyn Museum

The Assistant Registrar, Collections and Collections Information assists with the care and documentation of our rich and varied collections, working across multiple departments to meet the Museum’s high standards for registration and collections care.


  • Bachelor’s degree in art history; Master’s degree in art history, arts administration, MLIS, or museum studies preferred
  • Excellent research, communication, and organizational skills
  • Meticulous attention to detail and thorough record-keeping skills
  • Proficiency in Microsoft Office
  • Previous experience with collections databases, preferably The Museum System (TMS), and data entry
  • Visual acuity and an ability to lift moderately heavy boxes and books


  • Assist Chief Registrar and Associate Registrar with quarterly Collections Committee meeting preparations, including making shipping and packing arrangements for gifts, purchases, and deaccessions, and generating deaccession statistics and reports
  • Assist Chief Registrar with inventory projects including long-term loans to and from the Museum, and assist Associate Registrar with collection inquiries
  • Research collection accession files and archives for deaccession restrictions; document restrictions in files and collections database
  • Prepare materials for auction sale estimates and provide estimate comparisons for curators
  • Maintain our permanent deaccession files, including consignment agreements, insurance paperwork, releases, reports, and sale and transfer records, as well as object deaccessions records in TMS
  • Work closely with General Counsel to finalize consignment agreements
  • Coordinate with Museum staff, auction houses, and shipping companies to arrange disposition of deaccessioned objects
  • Train new staff in the use of the collections database (TMS); answer questions about search and navigation within the TMS interface; create instructional documentation relating to TMS; administer TMS access and security rights for users
  • Manage collections information cleanup and record consolidation as needed
  • Assist with resolving numbering questions, object identification, and other TMS projects as needed

Starting date: Immediately

Department: Registrar

Reports to: Chief Registrar

Position type: Full-time

Union status: Union

FLSA status: Non-exempt

Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm


To apply, Click here

Associate Registrar

Employer: Cantor Arts Center at Stanford University

Reporting to the Collections Department Manager and working in conjunction with the Collections, Conservation, and Curatorial departments, the Assistant Registrar will organize, manage, and perform a wide variety of professional registration duties in support of the museum’s collections and exhibitions. The Assistant Registrar for Collections is primarily responsible for managing the various aspects of rights and reproductions requests for the museum; coordinating of all photo documentation of collection objects and exhibitions; and completing the data entry of all conservation reports into the museum’s collections management database.


Candidates should have demonstrated knowledge of professional museum collection management practices, strong organization skills; outstanding attention to detail and accuracy; familiarity with art history; and proficiency with collection management databases and Microsoft Word, Excel, Adobe Acrobat Pro, and Adobe Photoshop. An M.A. in museum studies is strongly preferred. Experience with EmbARK strongly preferred.


For full job description and qualifications, visit:

Assistant Registrar, Photography and Photographic Archives

Employer: Spurlock Museum of World Cultures, University of Illinois at Urbana-Champaign
Job posting closes: August 13, 2018

The Spurlock Museum seeks a colleague with a talent for photography, a love of world cultures, and a passion for sharing their work with the public. We value a strong commitment to ethical practices in cultural heritage management, creative thinking, and enthusiasm for collaborative work. The successful candidate will embrace new technology and enjoy working in an environment that promotes innovation and experimentation.  The Assistant Registrar will have the opportunity to develop the scope of the multimedia collection, determine new methods for increasing the accessibility of the collection, and create inspired programs designed to engage the University and broader community with the collection.


The Assistant Registrar, Photography and Photographic Archives will manage photography and the documentation, preservation, access, and distribution of the Museum’s Documentary Multimedia Collection, including rights management and copyright compliance according to professional standards and best practices.



Assist the Registrar in directing aspects of the Documentary Multimedia Collection (DMC). Specific tasks include:

  • perform studio and publication quality photography of the Museum’s collections, staff, programs, events, and behind the scenes activities
  • develop priorities and achieve benchmarks for the research, accessibility, and exhibition of DMC collections
  • assist in consultations with source communities regarding DMC materials and make recommendations as to the suitability of DMC collections for display, online access, and research
  • educate and demonstrate the importance of photographic and multimedia collections to the public and university audiences
  • organize and oversee the Museum’s photo studio, maintain photography and scanning equipment, research and suggest replacement equipment when necessary, advise on new technology, and implement improvements in photographic processes and procedures
  • respond to, process, and document all image requests for research, publication, and promotional materials
  • advise Registrar and Museum Director on legal compliance with all rights, reproduction, and copyright issues related to photography and the DMC
  • educate and advise Museum staff members on rights, reproduction, and copyright issues related to their use of images for the Museum’s educational, promotional, publications, and other activities
  • implement and oversee the cataloguing of images and new DMC materials as they are acquired
  • manage the DMC database including data entry, editing data, and improving data consistency
  • maintain the physical care, housing, organization, storage, and preservation of images and recordings including reformatting and digitization
  • make recommendations to the Registrar, Director of Information Technology, and Director on incorporating new equipment, technologies, and policies and procedures that will enhance quality and efficiency
  • advise Registrar and Museum Director on strategies for broadening the scope of the DMC collections
  • conduct research on DMC materials for publications, grants, exhibits, and programs

Manage a number of administrative responsibilities including:

  • train and supervise undergraduate student staff, interns, graduate students, and volunteers on photography, image cataloguing, and proper use of equipment and lab techniques
  • mentor interns and practicum students in projects related to photography and photographic collections
  • hire, train, assign and review work, conduct performance evaluations, address work issues, approve time cards, and set work schedules and goals for staff, students, and volunteers
  • serve as a sectional liaison to the Museum’s social media committee and supply, produce, and edit, content for social media platforms
  • represent the Registration section at staff meetings
  • compile reports and materials for the purposes of marketing, research, and grant proposals
  • work with Registration section to develop and achieve section goals for Museum digitization projects
  • participate in Museum-wide planning, goal setting, and evaluation efforts


  • master’s degree in Library and Information Science, Museum Studies, or a related field (Individuals working towards a masters degree may be considered, but the degree must be obtained by the starting date.)
  • two years of professional experience in digital photography and digital image management
  • supervisory experience
  • experience with the digitization process, including scanning procedures
  • knowledge of studio practice, lighting systems, and micro and macro photography techniques to successfully photograph two- and three-dimensional objects and detail shots
  • knowledge of standards and best practices in cataloguing, care, and management of photographic archives
  • knowledge of legal statutes, standards, and best practices in rights, reproduction, and copyright of images and recordings
  • sensitivity to issues concerning diversity, race and ethnicity, and disabilities
  • strong written and verbal communication skills; exceptional organizational and analytical skills with good attention to detail
  • ability to work both independently and as a team player in a collaborative environment
  • ability to handle multiple time-sensitive projects and be flexible to changing priorities
  • computer literacy including familiarity and experience with image editing software (Adobe Photoshop and Bridge) and databases
  • initiative to research and learn new imaging technologies and to troubleshoot technical problems related to photography


  • four years of professional experience in digital photography and digital image management
  • minimum of two years of experience researching photographic or multimedia collections
  • minimum of two years of experience collaborating with source communities or sovereign tribal nations
  • knowledge of museum industry trends, standards, and best practices in the exhibition of photography and multimedia collections
  • knowledge of museum industry trends, standards, and best practices for increasing the accessibility of multimedia collections


This is a full-time, 12-month, benefits-eligible, academic professional (AP) position including health, dental and life insurance benefits, as well as participation in the State Universities Retirement System (SURS).  Eligibility for the listed benefits are contingent on your citizenship or work authorization.  For full details on eligibility requirements, please reference . The expected start date is as soon as possible after the closing date. Salary is competitive and commensurate with experience and qualifications.



Founded in 1867, the University of Illinois at Urbana-Champaign is a major public land-grant university and is a world leader in research, teaching, and public engagement. The University serves over 47,000 undergraduate, graduate, and professional students studying in over 150 fields. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community. For more information, please visit


The University is located in east-central Illinois in the twin cities of Champaign and Urbana. These cities have a combined population of over 125,000 and are centrally located between Chicago, Indianapolis, and St. Louis. Champaign-Urbana and the surrounding region offer a wide variety of cultural and recreational activities. For more information about our community, please visit



To apply for this position, please create a candidate profile at and upload by August 13, 2018: 1) your cover letter, 2) a CV or resume addressing your qualifications as they align with the job description, 3) names and contact information including email addresses for three professional references, 4) and a portfolio (see guidance below).  Full consideration will be given to complete applications received by the closing date. All requested information must be submitted for your application to be considered. The portfolio should contain at least 8 high quality photos that are the original work of the applicant. The applicant may either submit a document listing a link to an online portfolio or file sharing folder or upload images as a single pdf document. This document should be uploaded/labeled as “Portfolio.”


For further information regarding application procedures, contact Karen Flesher at For more information about the Spurlock Museum, visit our web site: .


The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.


The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University’s commitment to diversity, please visit

Assistant Registrar, Acquisitions

Employer: Center for Creative Photography, University of Arizona

Title Curatorial/Museum Specialist (Assistant Registrar, Acquisitions)
Department Ctr for Creative Photography (2538)
Location Main Campus
Position Summary The Center for Creative Photography’s (CCP) Curatorial/Museum Specialist (Assistant Registrar, Acquisitions) reports to the Registrar and is responsible for managing all museum acquisition processes. In addition, this position performs general registration and collections management tasks to assist the Registrar and may perform administrative functions as needed. This position requires collaboration with professionals in all departments at the Center, student employees, and researchers accessing the collection.

The ideal candidate for this position will enthusiastically take ownership of procedures and project management relating to CCP’s fine art and archives acquisitions. They will be a self-starter who enjoys collaborating with different CCP departments and takes initiative to make improvements to existing processes. We are looking for someone who is solution-oriented and is able to maintain professionalism while under pressure.

The Center for Creative Photography (CCP) is the premiere research collection of American photographic fine art and archives, promoting creative inquiry, dialogue, and appreciation of photography’s enduring cultural influence. The Center for Creative Photography is a world-renowned leader in preservation, teaching, learning, scholarship, and the appreciation of archival material and works of art by North America’s greatest photographers.

With more than $622 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #23 among public universities in the US in overall research expenditures and #6 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities Acquisitions 60%
• Oversees all phases of the new acquisition process, including: correspondence, shipping, packing/unpacking, documentation, and object movement
• Coordinates activities of the Acquisitions Committee
• Creates and distributes Deeds of Gift and other appropriate paperwork to donors and vendors
• Generates and distributes Gift Reports to the University, the UA Foundation, and CCP staff
• Cleans up backlog of incompletely processed or unprocessed acquisitions for the Acquisitions Committee to review
• Produces acquisition reports and contributes to annual report
• Maintains and updates collection-related registrarial records
• Contributes to Archives documentation as needed
• Assists in organizing, managing and caring for the museum’s permanent collection; includes archival storage and housing, and preventive conservation
• Performs other duties to assist the Registrar as assignedInformation Management 25%
• Oversees new acquisition documentation within the collection management system The Museum System (TMS), including: assigns accession numbers, creates initial collection database records, enters tombstone information, flags restrictions, and assigns permanent storage locations
• Assists in collection documentation by verifying restrictions on gifts of art considered for deaccession, entering information in collection database; performing collection research and documentation as needed
• Maintains artist and donor accession files for the fine-print collection
• Submits artist/estate invoices to Museum Business Center

Administrative and Additional Duties 15%
• Assists with oversight of departmental budget, ordering supplies, creating and recording purchase orders and processing invoices
• Assists Registrar with recruiting and supervision of departmental volunteers, interns, and student assistants
• Assists Registrar with providing access to CCP’s fine print collection
• Works with visiting donors and artists
• Updates collection values on an annual basis for University Risk Management
• Acts as courier for domestic and international loans as assigned

Knowledge, Skills, & Abilities
Minimum Qualifications Please see Arizona Board of Regents Minimum Qualifications below.
Arizona Board of Regents Minimum Qualifications Bachelor’s degree in Anthropology, Museum Studies, Art or related field and one year of museum curatorial and/or registration experience; OR, five years of museum curatorial and/or registration experience; OR, any equivalent combination of experience, training and/or education.
Preferred Qualifications
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes – Full Benefits
FLSA Exempt
Posted Rate of Pay $40,000 Annually
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Visit the following link to apply:

Registrar, Exhibitions & Loans

Employer: Brooklyn Museum

The Registrar, Exhibitions and Loans works with a team of Registrars to organize and support our active programming and manage complex exhibitions and loans under pressure. The individual in this position works with Curatorial, Collections Information, Collections Management, and Conservation to meet our high standards for registration and collections care.


  • Arrange all aspects of exhibition preparation including budget preparation; correspondence with lenders, venues, and in-house staff; and arranging packing, shipping, and insurance coverage
  • Arrange all aspects of outward loan coordination including correspondence with borrowers, shippers, and customs agents, and arranging packing, courier travel, and insurance coverage
  • Travel with exhibitions and loans as assigned
  • Receive or release shipments after-hours in order to meet shipping schedules
  • Write applications for U.S. government indemnities and follow TSA protocols for air transportation and complete Security Threat Assessments
  • Track and process budgets for exhibition and loan expenses
  • Supervise and mentor departmental interns and supporting staff
  • Work with Collections Information on development and clean-up of exhibition and loan-related TMS reporting
  • Assist the Chief Registrar on special projects and departmental strategic planning

Starting date: Immediately

Department: Registrar

Reports to: Chief Registrar

Position Type: Full-time

Union Status: Non-union

FLSA Status: Exempt

Schedule: 35 hours per week, Monday through Friday, 9 am–5 pm


  • Master’s degree in art history, arts administration, museum studies, or a related field
  • Minimum seven years of experience in museum registration
  • Meticulous attention to detail and thorough record-keeping skills
  • Proficiency and previous experience in Microsoft Office and collections databases (TMS/The Museum System preferred)

To apply, Click here

Assistant Registrar

Employer: Museum of Contemporary Art (MOCA), Los Angeles
Job posting closes: October 1, 2018



Working under the Director of Registration & Collections, the Assistant Registrar performs registration functions as assigned relating to the permanent collection, loans, and temporary exhibitions.  This is a full-time exempt position.


  • Minimum one year of full-time experience working in museum registration or collections management.
  • Basic knowledge of coordinating packing and domestic shipping.
  • Basic knowledge of preparing condition reports, packing worksheets, and other registration-related documents.
  • Detail-oriented individual with excellent organizational and communication skills (oral and written). Ability to multitask, work well under pressure, and meet deadlines. Manage confidential information in a discreet and professional manner.
  • Computer experience with Windows Office applications and museum collection management databases (preferably TMS) required.
  • B.A. degree, preferably in Art History or related field.

Essential Functions:

  • Assist with the general operations of the museum’s registration department, including permanent collection projects, loans, and temporary exhibitions.
  • Prepare condition reports, object receipts, checklists, spreadsheets, and other museum registration documents as required in a complete, consistent and error-free manner.
  • Update records in TMS database and work extensively with both database and physical files and records.
  • Organize, prioritize and maintain large amounts of information.
  • Assist with general research requests from outside researchers.
  • Support Director of Registration & Collections with special projects as needed.

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit and/or stand for extended periods; bend and reach for filing and other job-related functions; climb up and down ladders and stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect artwork.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers and phones required. The position requires the ability to work a flexible schedule that may include evenings, weekends and holidays. Ability to travel, both domestic and international.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

All applicants please submit a cover letter and resume to Meredith Gray, Director of Registration and Collections at