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Registrar

Employer: Nora Eccles Harrison Museum of Art

http://usu.hiretouch.com/job-details?jobid=1982

Under administrative supervision, oversee care and management of permanent collection of 5,100 artworks and all objects in custody, including responsibility for inspection, identification, description of condition, transporting, reporting, and recording of incoming and outgoing loans. Manages art storage and facilitates access to collection objects as original resource material for students, faculty, and scholars.

Responsibilities include, but are not limited to:

1. Create and manage collection and exhibition records and materials, including accessioning and deaccessioning records, database entry, associated records and files such as object files, donor files, photographic records and image files, condition reports, and inventory and location records. Create and oversee all legal documents and contracts pertaining to collection objects (gift and purchase agreements), exhibitions, loans, and conservation needs and process paperwork through university offices as appropriate for institutional approval.

2. Coordinate all aspects of loans—both incoming and outgoing—including packing, shipping, unpacking, condition reports, insurance coverage, photographic records, object information, location records, incident reports and other documentation. Also coordinate museum-generated traveling exhibitions.

3. With the cooperation of the appropriate curator, carries out limited research in order to document objects and artists in the collection. Schedules, monitors and facilitates conservation treatments. Under the direction of the Director and the appropriate curator, develops and implements Collection Management Policy and Disaster Preparedness Plan. Assists with the ongoing care and security of the museum’s collection and objects in custody by monitoring the environmental conditions of art storage, galleries, and other facilities, making installation preparations, checking light levels in galleries, and making art handling recommendations.

4. Under the direction of the Director and appropriate curator, assists in the installation of exhibitions including the permanent collection and temporary and traveling exhibitions. When needed supervises interns and student workers in preparing galleries for installation of an exhibition.

5. Develop art storage protocols and manage efficient storage methods to ensure safety and security of artwork.

6. Plan and implement routine and regular collection inventory; maintain and update facility reports.

7. Assist with collection photography and image management.

8. Under the direction of the appropriate curator, manages and facilitates access to collection objects as original resource material for students, faculty, and scholars.

9. Monitor budgets and make recommendations for activities pertaining to the documentation, safekeeping, and protection of the collection.

For more information regarding the Nora Eccles Harrison Museum of Art, please go to our website at: http://artmuseum.usu.edu/.

Minimum Qualifications:

  • Bachelor’s degree in art history, museum studies or related discipline OR 4 years of related experience.
  • Knowledge of Windows based software including: Word, Access, Excel, Photoshop and Publisher.
  • Experience working with collection management system databases.
  • Good ability to analyze and resolve problems.
  • Good oral and written communication skills and interpersonal skills.
  • Flexibility to handle multiple requests simultaneously.
  • Neat handwriting and ability to manage multiple levels of documentation with attention to detail.
  • Good attention to detail and time management skills.
  • Ability to walk and carry small and/or unusually shaped objects. Ability to push, pull and navigate carts with heavy pieces of furniture through narrow passages with and/or without assistance.
  • Ability to reach objects and supplies in high places, and climb and balance on ladders. Ability to stoop, kneel, and crouch. Ability to lift and push or pull to 50 lbs.
  • Availability to work a few evenings and/or weekends for special events and installations.

Preferred Qualifications: 

  • Master’s degree in art history, museum studies, or related discipline.
  • Proficiency with Windows based software including: Word, Access, Excel, Photoshop and Publisher.
  • 2+ years of museum related experience in a registration or collections management position with an emphasis in permanent collections.
  • Working knowledge of professional museum standards, including: legal and ethical best practices in collections management; registration procedures for acquisitions, deaccessions and loans; fine arts insurance, risk management, documentation, art handling, and packing and shipping art; laws pertaining to NAGPRA and others related to repatriation.
  • Working knowledge of collections management system databases, preferably EmbARK and Web Kiosk.
  • Experience in a supervisory role over interns, student workers or other staff.
Full-Time w/benefits package
40 Hours per week
Commensurate with abilities and excellent benefits package
Cover Letter, Resume/CV
Heavy lifting; 45 pounds and over,Heavy carrying 45 pounds and over,Straight pulling,Pushing,Reaching above shoulder,Use of fingers (e.g. typing),Walking,Standing,Crawling,Kneeling,Repeated bending,Climbing; use of legs and arms,Routine visual requirements (e.g. reading with attention to details; seeing activities near and far),Depth perception,Ability to distinguish basic colors
Inside,Working on ladders or scaffolding
Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Make arithmetic calculations involving fractions, decimals and percentages.
Expression of a level to communicate verbally with clients/customers and others to obtain and provide basic information. Able to communicate by telephone. Capable of explaining routine polices and of properly referring more complex cases.
Comprehension and expression of a level to routinely draft narrative information such as case histories, compose routine correspondence on own initiative, make interview notes. May involved a large volume of such composition.
Minimal travel required – ability to travel infrequently (i.e., annually) for activities such as developmental sessions at a centralized training center.

Assistant Registrar

Employer: The Museum of Contemporary Art

Overview:

The Assistant Registrar will be responsible for coordinating and processing new acquisitions to the Permanent Collection in accordance with the museum’s acquisition procedures. In addition, this position will maintain departmental budgets and provide administrative support to the Head Registrar and registration department for permanent collection, loans, and exhibitions; and perform other duties as assigned.

 Requirements:

  • Bachelor’s degree in art history or a related field required
  • At least two years of registration experience in an art museum (preferably as permanent full-time staff but internship experience can be substituted)
  • Knowledge of proper art handling procedures
  • Good working knowledge of modern and contemporary art preferred
  • Must have excellent verbal and written communication skills, and attention to detail
  • Experience with Windows Office applications required (including Word, Excel, PowerPoint, and Outlook)
  • Knowledge of and experience using collection management software (preferably TMS)
  • Experience using digital cameras and downloading/manipulating digital files
  • Ability to work well in a fast-paced environment, function independently and as part of a team, prioritize and manage deadlines, and be flexible
  • Ability to work evenings and weekends on an occasional basis as needed
  • Ability to travel domestically and internationally as needed

 Essential Functions:

  • Arrange and schedule shipment of new acquisitions to MOCA.
  • Produce and track forms including Deeds of Gifts, Purchase Agreements, certificates of insurance, shipping receipts and labels.
  • Correspond with donors, galleries, fine art shippers, and other vendors in a professional manner verbally and in writing.
  • Draft agendas and related correspondence for three collection committees; compile, upload and email information to committee members.
  • Catalog and create condition reports of new acquisitions for collection records and files
  • Create physical files and TMS database records, and generate TMS reports as needed
  • Manage departmental budgets, process invoices for payment, and maintain budget spreadsheets
  • Assist and support department in ongoing projects including permanent collection, incoming and outgoing loans, exhibitions, and upcoming collection storage renovation and re-organization

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following:  sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required.  Heavy usage of computers (including e-mail and databases) and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Please submit your resume and cover letter to hr@moca.org.

Assistant Registrar

Employer: L.A. Packing, Crating and Transport

L.A. Packing, Crating and Transport seeks an Assistant Registrar. Candidate must have several years of combined experience in record keeping, maintaining inventory and/or tracking artworks.

Job Scope

  • Careful and detailed attention to inventory management and research via a customized database.
  • Assist Registrar with data-entry.
  • Assist with warehouse record-keeping efforts, including maintenance of storage and location records, photographic files, receipts and sales orders.
  • Process orders for incoming/outgoing storage.
  • Experience doing Condition Reports.
  • Assist with answering sales staff’s questions regarding storage orders and inventory.

General Requirement.

  • Skillful knowledge of art mediums.
  • Computer literacy and art database experience (Microsoft Office).
  • General knowledge of digital photography.
  • Minimum typing skills 40 WPM.
  • Ability to lift 50lbs (move record cartons).
  • A good track history of employment.
  • Three employment references.

Located next to Expo La Cienega /Jefferson

Interested individuals are asked to email a resume to jimmy@lapackinginc.com, cover letter and salary requirements/history.

Associate Registrar

Employer: The J. Paul Getty Trust

The J. Paul Getty Museum, Los Angeles is seeking an experienced, highly motivated, self-starting individual for the position of Associate Registrar for Collections Management. Working under the Registrar for Collections Management, assists in maintaining the quality and accuracy of object documentation in the collections information system (TMS), assists with collections management activities in the areas of accessioning, deaccessioning, inventory control, location tracking, collection moves, approval history and value history. Records and monitors relocations of objects within the Museum. Assists with the twice-annual audits of the collections and liaises with Security on art counts in the galleries. Creates queries and reports for staff in and outside the department. Enters and proofs new records, including acquisitions, exhibitions, loans, temporary deposits, and insurance. Undertakes data cleanup and proofing projects as needed. Assists with documentation, support and training.

MAJOR JOB RESPONSIBILITIES:

  • Maintains up-to-date object locations in TMS, including reviewing relocation requests, updating locations, proofing updates, reviewing temporary locations and sending out location reports. Follows-up on incomplete relocation slips. Investigates incorrect locations. Assists in training curators and conservators in preparing relocation requests/advice slips in TMS.
  • Monitors internal relocations by the preparators and conservators to ensure that movements are documented. Conducts periodic audits of collections to ensure that locations are correctly recorded.
  • Coordinates random audits (two times a year) with the Internal Auditor.
  • Performs art count with Security of permanent galleries and special and rotating exhibitions. Responds to questions about count from Security.
  • Maintains and audits off-site storage inventory.
  • Enters data for special exhibitions: works with exhibition registrars to track exhibition and loan statuses, loan documents, courier, conservation, insurance and shipping information. Works with the Registrar for CM on data conversions and designs and creates reports to meet the needs of exhibition planning staff.
  • Enters and updates object records in TMS, including loans, temporary deposits, and joined fragments. Prints out proofing sheets and sends them to the individual departments. Also undertakes data cleanup and proofing projects as needed.
  • Prepares object files for new accessions and organizes them according to established filing order; updates files and accession log when objects are deaccessioned.
  • Responsible for checking new objects to see if they have been properly numbered.
  • Works with the Villa Assistant Registrar on Joined Fragment Project.
  • Creates queries and reports for staff in and outside the Registrar’s Office.
  • Assists Registrar for Collections Management with support, documentation and training for TMS.
  • Drafts and implements collections management procedures and database documentation; in consultation with Collection Information and Access staff, determines data conventions, syntax and controlled vocabulary for data entered in the RO.
  • Maintains a general knowledge of all other procedures utilized by the Registrar’s Office and shares with other staff members as necessary.
  • Undertakes special projects as directed by the Registrar for Collections Management or Chief Registrar.
  • Authorized to issue receipts, releases, and gallery removal tags.

QUALIFICATIONS:

  • Bachelor’s degree in art history or related field
  • 3-5 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights

KNOWLEDGE, SKILLS AND ABILITIES:

Museum registration experience preferred. Bachelor’s degree required, MA in art history or museum studies preferred. Skills in collections management, art handling and movement, and administration required. Experience with database systems and Windows-based software required. Must have a working knowledge of The Museum System by Gallery Systems. Knowledge of Crystal Reports preferred. Strong written and verbal communication skills; must be diplomatic and have strong interpersonal skills to work effectively with a large staff; project management skills; strong administrative skills to handle paperwork and meet deadlines required.

  • Applies knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to moderately complex assignments and work
  • Knowledge of database systems, imaging software and database reporting mechanisms
  • Knowledge of local, national and international transportation and how each affects works of art
  • Proven project management skills
  • Knowledge of a Western European language helpful
  • Excellent communication and interpersonal skills
  • Proven experience dealing with confidential information
  • Competent editorial and proofing skills

TO APPLY: https://jobs-getty.icims.com/jobs/2832/registrar-associate/job

Assistant Registrar

Employer: Fine Arts Museums of San Francisco
Job posting closes: August 9, 2016

The Fine Arts Museums of San Francisco are seeking an Assistant Registrar. More details can be found here.

The Fine Arts Museums of San Francisco are seeking an Assistant Registrar. Under the supervision of the Director of Registration & Collections Management, the Assistant Registrar provides general support and assistance to the department staff in all registration activities, with particular emphasis on exhibitions. This position maintains department documentation, including records, files, and correspondence, and performs a full range of administrative duties. The Assistant Registrar assists with the financial management of the department, including purchase order requests and budgetary preparations. They also may provide assorted general assistance.

The Registration & Collections Management department is responsible for implementation of the Museums’ policies and procedures pertaining to the acquisition, deaccession, storage, lending, borrowing, insurance, movement, transport, and overall disposition of objects in the collections as well as for loans to the Museums. The department staff coordinate, administer, document, report on, and oversee assembly, preparation, installation, and dispersal of art objects; conduct inventories; perform and refer condition reporting on art objects; assess facilities for storage and display of art; propose and manage related projects; follow all institutional procedures for financial transactions including procurement, business travel-related expense, A/P, A/R; participate in the larger museums’ range of activity.

Typical Duties and Responsibilities:

Assists in the accession of objects into the permanent collection, exhibition, and loan programs. Measures and marks objects. Uses up to date software programs to document, track, evaluate, and analyze information, and to produce finished documents, including receipts, Certificates of Insurance, and budgets; inputs and retrieves computerized data. Prepares reports. Reviews finished materials for completeness, accuracy, format, and compliance with policies and procedures.
In regard to exhibition-focused work:
The safe handling, packing, and shipping of artworks to and from the Museum;
Examination of artwork and production of condition reports and receipts;
Communication with donors, lenders, vendors, packers, and shipping agents;
Coordination of conservation examination and treatment of artworks;
Maintenance of location tracking system, storage facilities, including Permanent and Loan Collection records;
Periodic inventory checks and routine collection maintenance activities;
Courier work for an art shipment.
Composes draft correspondence, memoranda, and other written materials based on knowledge and understanding of FAMSF and department activities. Maintains and revises filing and record systems; assures that accurate indexing and record controls are in place to expedite efficient information retrieval.
Assists in the maintenance and monitoring of department budget records. Records and tracks expenditures by account. Maintains related computerized data entry and filing of hard copies. Produces budget reports for periodic review. Assists in the preparation and research of annual Registration budget and insurance renewal projections. Performs other clerical duties as assigned.
Processes forms, purchase orders, and other records specific to departmental operations. Coordinates the purchase order system of Registration expenditures with department members. Coordinates Registrars’ expenses relating to work-related travel, including their participation in national and international conferences, or related to art courier work. Assists in arranging travel for staff and for lenders’ art couriers.
Assists in art inventory and location lists. Moves and coordinates the movement of artworks within museum facilities and to/from donors and lenders with curators, conservators, and technicians. Maintains the general order and cleanliness of art storage areas.
Assists in the deaccessioning of art objects. Researches curatorial and registration files. Coordinates transports with auction houses and enters sale records into computerized database.
Maintains department calendar and assists in scheduling for technical assistance, meetings, and appointments.
Contributes to updates and tracking of FAMSF Facility Reports. Handles Certificates of Insurance as needed.
Monitors and maintains working operation of office equipment and orders supplies as needed.

Minimum Qualifications:

Education: Bachelor’s Degree from an accredited college or university. Coursework in Art History or Museum Studies preferred.

Work Experience: Minimum two years training and work experience in administrative and business practices in an art museum registration office, exhibitions-focused preferred.

Substitution: Master’s degree from an accredited university in art, art history, museum studies, arts administration, or a closely related field may substitute for one year of experience.

Skills and Abilities:

Knowledge of and experience with museum registration methods and techniques preferred.
Extremely high proficiency with software and databases, including applications such as Microsoft Office, Outlook, FilemakerPro, and collections management database systems.
Knowledge of and experience with best practices in handling, housing, packing, storing, moving works of art of all formats and media.
Extremely high level of accuracy and attention to detail.
Excellent written and verbal communication skills.
Demonstrated organizational skills and knowledge of pertinent office and administrative procedures including: basic accounting (A/P, A/R, POs); rigorous collections documentation practices;, receipting; organizing and maintaining digital and hard-copy records.
Ability to make accurate arithmetic calculations.
Ability to establish and maintain effective working relationships with internal museum colleagues, volunteers, and interns; the ability to represent the Museum professionally and effectively to outside professionals, lenders, donors, and members of the community.
Ability to efficiently and effectively work on a variety of projects concurrently, with attention to the goals and priorities of the department and the Museums.

The pay range for this position is $18.79 – $25.18 per hour.

This is a union position eligible for the Museums’ benefits package, including medical, dental, and vision insurance plus a generous time off package.

Application Deadline: August 9, 2016

The Fine Arts Museums of San Francisco are the city’s largest public arts institutions and comprise the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin’s The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws.

Museum Registrar

Employer: Fine Arts Museums of San Francisco
Job posting closes: August 9, 2016

The Fine Arts Museums of San Francisco are seeking a Museum Registrar. More details can be found here.

The Fine Arts Museums of San Francisco are seeking a Museum Registrar. Under direction of and reporting to the Director of Registration & Collections Management, the Museum Registrar provides leadership in registration activities, with particular emphasis on an active outgoing loan program. This position structures and maintains department documentation, including records, files, and correspondence, and performs a full range of complex duties. They contribute to the financial management of the department, including purchase order requests, budgetary preparations and analysis. Provides collaborative support as needed. The Museum Registrar will document, evaluate, and report on all work activity. This position may also manage and perform inventories, schedule and supervise storage cleaning and organization.

The Registration & Collections Management department is responsible for implementation of the Museums’ policies and procedures pertaining to the acquisition, deaccession, storage, lending, borrowing, insurance, movement, transport, and overall disposition of objects in the collections as well as for loans to the Museums. The department staff coordinate, administer, document, report on, and oversee assembly, preparation, installation, and dispersal of art objects; conduct inventories; perform and refer condition reporting on art objects; assess facilities for storage and display of art; propose and manage related projects; follow all institutional procedures for financial transactions including procurement, business travel-related expense, A/P, A/R; participate in the larger museums’ range of activity.

Typical Duties and Responsibilities:

Responsible for handling all aspects of outgoing loans program, from administering loan request evaluation process through documentation of returned loans, including coordination and scheduling of safe packing, shipping, handling of artwork to and from borrowers; assists the Director of Registration in preparing and developing ougtoing loans budgets; maintains related billing and other financial documentation; generates receipts and maintains current files; coordinates treatment and condition reports with Conservation; may measures, mark, or label objects; communicates in all modes with borrowers, vendors, packers, freight forwarding agents, insurance brokers, shippers, and internal colleagues in numerous departments.
Works with conservators and technicians to locate works for exhibition and for their safe return to permanent storage; track location of objects both during and after exhibition and records location changes.
Conduct and document condition reports on wide range of object types
Under direction, issues insurance certificate for artworks on loan for exhibitions, incoming and outgoing of loans; maintains insurance coverage and computing premiums when due. Consult regularly with the Director of Registration on insurance, loan contracts, or any non-standard agreement or contract.
May coordinate and handle multiple aspects of special exhibitions, whether those organized for travel or those received at FAMSF venues.
May support work to complete and improve collection documentation, labeling and housing; creates and maintains both manual and digital information management of object, exhibition, and loan records.
Periodically checks galleries and works with department and other staff to address potential risks; and ensures safe handling and storage of artworks.
Contributes to updates and tracking of FAMSF Facility Reports. Handles or secures Certificates of Insurance as needed.
Duties will occasionally include acting as an art courier.

Minimum Qualifications:

Education: Bachelor’s Degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field.

Work Experience: Minimum four years of professional museum registration experience; OR

Substitution: Master’s degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program and two years of professional museum registration experience.

Skills and Abilities:

Knowledge of and diversified experience with museum registration methods and techniques.
Thorough knowledge of and efficient mastery of software and databases, including applications such as Microsoft Office, Outlook, FilemakerPro, and collections management database systems. Comprehensive understanding of potential of and demonstrated skill with such programs.
Familiarity with laws pertaining to ownership, custody, transfer and disposition of art objects, tax laws relating to charitable donations, cultural property laws, customs restrictions, repatriation issues, judicial seizures, TSA regulations and practices, pertinent insurance law and fine arts insurance practices.
Familiarity with basic conservation concepts, procedures and terms. Skill and awareness in regard to the sensitive handling of works of art, including current best practices in packing, crating, and transportation of objects.
Demonstrated organizational skills and knowledge of pertinent office and administrative procedures including: basic accounting (A/P, A/R, POs); rigorous collections documentation practices; receipting; organizing and maintaining digital and hard-copy records.
Excellent written and verbal communication skills; ability to make accurate arithmetic calculations.
Extremely high level of accuracy and attention to detail; concern for efficiency and effectiveness of systems and schedules.
Ability to establish and maintain effective working relationships with internal museum colleagues, volunteers, and interns; the ability to represent the Museum professionally and effectively to outside professionals, lenders, donors, and members of the community.
Ability to work well under pressure and with conflicting demands.
Ability to efficiently and effectively work on a variety of projects concurrently, with attention to the goals and priorities of the department and the Museums.
Ability to establish and maintain effective working relations with colleagues, volunteers, interns and effectively represent the Museum to outside professionals, lenders, donors, and members of the artistic community.

The pay range for this position is $23.87 – $31.99 per hour.

This is a union position eligible for the Museums’ benefits package, including medical, dental, and vision insurance plus a generous time off package.

Application Deadline: August 9, 2016

The Fine Arts Museums of San Francisco are the city’s largest public arts institutions and comprise the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin’s The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws.