Job postings

Job postings are updated every Friday. If you are interested in advertising a job through our website and mailing list, please contact our Secretary.

Art Collection Registrar

Employer: Jordan Schnitzer Family Foundation, Portland, OR

The Art Collection Registrar for the Jordan Schnitzer Family Foundation is responsible for performing and overseeing all aspects of care, safety, handling, and documentation of an active collection which currently exceeds more than 13,000 objects, primarily works on paper. Must have a thorough knowledge of and experience in all hands-on aspects of registration work including the coordination and scheduling of outsourced conservation. The applicant is expected to be able to work independently and as part of a team with flexibility and excellent communication skills.



  • Data entry of new acquisitions
    • Familiarity with Art Systems database a plus
    • Process invoices and maintain artist and vendor files
    • Research object data, i.e. series titles, publisher, printer, etc. using Catalogue Raisonns as available.
    • Maintain consistent field protocols
  • Receive all incoming shipments of new art and work returning from conservation
    • Review and sign BOLs verifying pieces count and condition of packing
    • Inventory, update locations, condition report, label, and store
    • Obtain/create installation instructions for works that require them
  • Identify conservation needs for new and existing work and track treatment
    • Work with outsourced conservator on scheduling conservation
    • Work with preparator to pack work for shipping and track shipment
    • Obtain and enter treatment reports in the database
    • Notify Publication Coordinator to schedule post-treatment photography
  • Facilitate safe and proper storage conditions including packing and environment for long-term storage
    • Work with art handlers to assess housing of art
    • Work toward switching out all non-archival materials
    • Create packing instructions for crated works as needed
  • Work toward having an ID photo and condition report on all work in the collection
    • Identify all works without a condition report and create schedule to address them
    • Take ID photos of any work that does not have one in database
  • Assess all “Time-based” art
    • Determine if the work is operable
    • Review, request, or create packing and operation instructions
    • Determine and discuss with Collection Manager any work with limited life span
  • Update insurance values as needed and produce quarterly insurance updates
    • Work with Exhibition Registrar to research updated insurance values for work going on loan
    • Run and submit quarterly reports to insurance broker
    • Complete quarterly spreadsheet with owner totals
  • Keep inventory of art work in regional offices and other long-term locations performing annual review
    • Create and maintain “Featured Artists” biography books to offices with art in them.
    • Print wall labels for semi-permanent installations.
  • Other duties as assigned by the Director of Collections

To learn more and apply, click here!

Archival Assistant

Employer: Arkansas State Archives, Little Rock, AR
Job posting closes: February 19, 2019


The Archival Assistant is responsible for the processing and maintaining of archival items and collections. This position is governed by state and federal laws and agency policy.

Typical Functions

Receives archival items and determines physical condition and historical significance. Categorizes items and arranges into chronological, alphabetical, or numerical order. Places items in folders or boxes and stores on shelves by classification. Prepares and maintains inventory listing on each item processed. Researches various sources to obtain needed information about items or collections, suchas the identity of person or persons contained in collection. Writes bibliographic sketches to include in collection index. Assists patrons by pulling materials, giving tours, and providing reference service. Responds to specific inquires or requests by conducting searches, making referrals, and/orcompiling needed materials. Performs other duties as assigned.

To learn more & apply, click here!

Collection Manager, Technology

Employer: George Eastman Museum, Rochester, NY
Job posting closes: February 22, 2019

Job Summary
The Collection Manager is responsible for the care, organization, preservation, and cataloging of the Technology Collection of the George Eastman Museum (the “Collection”). He/she will facilitate access to and provide information about the Collection to GEM staff and visitors.


  • Organize, catalog according to museum standards, house appropriately, and track the movements of all objects in the Collection, including acquisitions, temporary loans, long-term loans, and related materials.
  • Create and maintain records in TMS database for all objects in the Collection.
  • Collaborate with the Registrar’s Office to develop cataloging protocols and to create a cataloging manual.
  • Organize and manage archival materials overseen by the Department of Technology.
  • Retain statistical information and historical records on Collection holdings, current activities, and usage.
  • Establish priorities for photographing objects in the collection and collaborate with Museum Photographer to arrange delivery, placement, and retrieval of objects.
  • Oversee and implement care, organization, and maintenance of the Collection storage areas.
  • Monitor and make recommendations for proper environmental conditions for the storage of materials in the Collection. Compile data using hygrothermographs, dataloggers (PEM2) and eClimateNotebook and provide such data to appropriate staff.
  • Create, plan for and maintain Integrated Pest Management (IPM) system in the Collection storage areas. Compile data and provide to appropriate staff.
  • Collaborate with Conservation Department on the maintenance and preservation of Collection objects.
  • Respond to internal and external requests for information about and access to the Collection. Work with the Curator of the Technology Collection on devising and implementing guidelines for Collection information and access.
  • Schedule and supervise visits to the Collection study center. Visitors include academic researchers, classes from school and university students, and members of the public, as well as museum staff, interns, students, and volunteers.
  • Offer assistance and training in the handling of Collection materials to staff, interns, students and volunteers as needed.
  • Present lectures and demonstrations about Collection materials and their care. These may occasionally fall outside of regular business hours.
  • Assist Curator of Technology Collection in evaluating, refining, and enhancing the Collection.
  • Organize occasional installations of Collection objects for the History of Photography gallery.
  • Work on additional responsibilities, tasks and projects as assigned by the Curator of Technology Collection.

To learn more and apply, click here!


Employer: deCordova Sculpture Park & Museum, Lincoln, MA

The Registrar is responsible for the implementation and maintenance of registrarial procedures related to the permanent collection, exhibitions, and Sculpture Park. The Registrar also manages the curatorial budget, works closely with the curators, and supervises the head preparator.

DeCordova Sculpture Park and Museum organizes temporary exhibitions of modern and contemporary art in the Museum galleries and commissions and loans outdoor sculptures and installations in the Park. The Permanent Collection comprises over 3,500 artworks in several media: photography, prints, painting, drawing, sculpture, multi-media, and new media.

Essential Functions:

  • Maintains accurate records of the permanent collection
  • Updates the collections management computer database including information on artists in the permanent collection
  • Records and updates the exact location of all works in the permanent collection on the collections management database
  • Maintains accessioning procedures, including arranging for photography of new acquisitions
  • Registers all incoming and outgoing loans to and from the Museum and Sculpture Park including preparation of receipts, loan forms, and condition reports
  • Arranges shipping, packing, and insurance for Museum exhibitions and the Sculpture Park
  • Negotiates fine art insurance and maintains insurance records for the permanent collection, exhibitions, and the Sculpture Park
  • Arranges and manages the storage of works of art on campus and off-site storage
  • Manages operations at off site storage facility including the HVAC system, security, and utilities
  • Assists with exhibition installations and archiving of exhibition files
  • Assists curators in coordinating collections inventory and deaccessioning procedures
  • Maintains digital images for the permanent collection and exhibitions
  • Monitors and maintains temperature and humidity in the galleries and storage areas
  • Works with the curator to create department budgets; implements and monitors the budget

To learn more & apply, click here!

Associate Registrar for Exhibitions

Employer: Museum of Contemporary Art, Chicago, IL

MCA Chicago has an opening for a full-time Associate Registrar for Exhibitions to work closely with the Collections and Exhibitions team and Curatorial staff to organize, execute, and document in-house and touring exhibitions. The Associate Registrar will work directly with the Museum’s donors, lenders, and borrowers to carry out related logistics and also research, recommend, and implement TMS protocols to support the MCA’s exhibition program more robustly. Occasional domestic and/or international travel to courier MCA collection pieces and exhibitions to other institutions is required.

Desired qualifications include a Bachelor’s Degree in art, art history, or a related field, Master’s degree preferred; five years registration experience including managing in house and traveling exhibitions; and:

  • Experience in TMS database management specifically related to exhibitions.
  • Excellent verbal and written communication skills.
  • General knowledge of post-1945 art and familiarity with artists’ materials as well as experience working with living artists.
  • Reading knowledge of a foreign language.
  • Adept at TMS/Gallery Systems and Microsoft office suite.

This is a full-time position with a schedule of Monday through Friday 9am to 5pm with occasional additional hours as required by activity in department. Must be able to work long hours in galleries and storage areas with works of art. Examination of artworks frequently demands stooping, kneeling, and bending and requires good vision. Occasional lifting and moving of artworks as needed. Ability to participate in transportation of artworks, stand for long periods of time, and withstand various temperatures during the loading and unloading of artworks.

To learn more & apply, click here!

Manager of Collections Information – Registrar’s Office

Employer: Brooklyn Museum, Brooklyn, NY

The Manager of Collections Information manages, enhances, and expands all aspects of our TMS (The Museum System) database for efficient workflow by Museum staff, and plays a key role in creating a Museum-wide information strategy. This position works closely with Collections Management, Curatorial, and Conservation to meet the high standards set for collections care.


  • B.A. required; M.A. in art history, museum studies, library and information science, or a related field preferred
  • Minimum five years’ direct experience in museum collections data management, with in-depth understanding of TMS (The Museum System) data structure and system administration
  • Previous participation in a TMS upgrade
  • Advanced skills in Crystal Reports writing, and working knowledge of SQL queries
  • Knowledge of Microsoft Access and Excel applications
  • Familiarity with registration methods and collections management functions and procedures, including accessioning, deaccessioning, exhibition organizing, loans, shipping, inventories, and location tracking
  • Experience managing projects from inception to completion; organized, detail oriented, articulate, and self-motivated, with proven ability in supervising and training others
  • Ability to provide immediate assistance and support to key staff members when necessary, produce collection statistics, and work on a variety of projects simultaneously to meet deadlines in a fast-paced environment


  • System administration of TMS, employing a thorough knowledge of all TMS modules, capabilities, and customization options
  • Work with Digital Lab, Technology, and Archives staff to provide public and scholarly access to the collection
  • Oversee the implementation of established procedures for data entry and data standards
  • Create and maintain the annual budget for system contracts, upgrades, data projects, and training
  • Work with the Associate Registrar for the Permanent Collection and curatorial assistants to identify data enhancement projects and workflow efficiencies and to resolve numbering issues, and direct these projects to completion
  • Supervise the Collections Information Assistant responsible for daily storage, gallery reinstallation location changes, conservation image linking, and data cleanup projects
  • Oversee exhibition loan object records, and manage location authority and its interaction with public-facing applications
  • Train staff in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues
  • Enhance and maintain data guidelines documentation, and create a comprehensive manual with screen shots
  • Work with Editorial and Curatorial staff to develop cataloguing format guidelines and a thesaurus of standard terms
  • Design and maintain all Crystal Reports files, using SQL, for all TMS modules, and continue a system-wide report cleanup and consolidation effort
  • Propose and develop collections documentation projects, with approval of the Chief Registrar and Director of Collections
  • Lead quarterly TMS user meetings with representative staff from Curatorial, Archives, and Digital Lab
  • Maintain database authority tables, custom forms, data views, configuration, and security access
  • Perform batch edits and uploads to TMS using SSMS and TMS plugins
  • Work with Technology staff on online collection data development, and maintain originating data points for the ASK app
  • Provide support for DAMS systems (NetX) and Digital Lab
  • Maintain Conservation workflow in TMS, particularly reporting and image imports through NetX
  • Oversee interns working on a long-term research and data-entry project to reconcile historical exhibition checklists with Archives
  • Oversee database upgrades; perform testing, prepare data, and coordinate with Technology staff

To learn more & apply, click here!

Associate Registrar

Employer: Natural History Museum of Los Angeles County, CA

The Natural History Museum of Los Angeles County is seeking an Associate Registrar for our Research & Collections department. As part of the Research & Collections Division, the Associate Registrar works closely with the Chief Registrar on collection deaccessions and transfers, outgoing exhibition-related loans and incoming loans, acts as Lead Registrar on all exhibits, assists the Chief Registrar on other projects, and manages Registrar’s Office in Chief Registrar’s absence.

Responsibilities for this position include, but are not limited to:
1. Advises exhibit project team members on registrarial concerns and issues in the planning stages of incoming and in-house exhibitions (e.g., insurance, security, gallery environment, logistics of shipping, handling, installation/deinstallation, etc.). Oversees and coordinates the work of staff during the loading/unloading, packing/unpacking, installation and deinstallation, and storage of exhibitions as it relates to registrarial and handling procedures.
2. Provides support to various Museum staff, lending institutions, private lenders, packers, freight movers and shipping agents to coordinate logistics and scheduling of all incoming loans and the Museum’s permanent collections, as needed. Reports any inconsistencies or damage to the appropriate Museum staff and organizing/lending institution.
3. Processes, updates and maintains the records for outgoing exhibition-related loan transactions from the Museum (including review of borrower’s loan agreement, facility report, and insurance coverage) in cooperation with curatorial, collections, and conservation staff. Oversees and coordinates the logistics of packing, shipping, installation/deinstallation, etc. as it relates to registrarial and handling procedures.
4. Processes, updates and maintains the records for incoming loan transactions to the Museum (including insurance documentation, renewal and returns) in cooperation with curatorial and collections staff. Sends renewal letters for incoming loans that are due for renewal. Coordinates with relevant section the return of any incoming loan as needed.
5. Maintains registrar’s records in Axiell EMu database. Generates the Registrar’s Annual Report to the Museum’s Board of Governors.
6. Serves as representative of the Registrar’s Office in the absence of the Chief Registrar. Attends curatorial, administrative, planning and other meetings to discuss and advise on registration matters, as needed.
7. Processes records for incoming loan and some outgoing loan transactions (including insurance, documentation, renewal and returns) in cooperation with curatorial and collections staff.


To learn more & apply, click here!

Processing Archivist P/T

Employer: The Phillips Collection, Washington, DC

The Processing Archivist will work with the Head Librarian and current Archivist to process museum founders Duncan and Marjorie Phillips’s correspondence and photographs in preparation for digitization.

This is a temporary, part-time position requiring at least twenty hours per week, to last through September 2020.

• Process (arrange, describe and preserve) correspondence of Duncan and Marjorie Phillips, the museum’s directors, and photographic holdings under the supervision of the head librarian, using standardized archival methodologies
• Integrate professional standards and processes, such as DACS, AACR2 and RDA into workflows and processes
• Assists with digitization initiatives for archival materials including textual and photographic items
• Create descriptive metadata for document delivery to a vendor for digitization, working closely with the Digital Asset Librarian
• Assists in preparing finding aids using relevant standards and established local practice, including EAD
• Creates collection-level records in MARC format for the library’s online catalogue.
• Prepare collections for digitization
• Keeps abreast of best practices and standards
• Assesses preservation and conservation issues and works with paper conservator to address treatment needs

To learn more and apply, click here!

Supervisory Chief Registrar

Employer: National Portrait Gallery, Washington, DC

This position is located in Collections and Exhibitions at the National Portrait Gallery (NPG), Smithsonian Institution. The employee leads the management of its collections and recommends policies, priorities, goals and objectives to maintain and enhance the preservation, security, and access to collection objects.


  1. Implements the NPG’s Collections Management Policy, continuously monitoring the policy for suitability to both Gallery’s and the Institution’s needs and conformance with applicable current laws and statutory regulations and updating and revising as appropriate.
  2. Oversees the movement and security of artworks, ensuring that all objects belonging to the NPG or in its custody are secured, shipped, crated, and handled with appropriate measures.
  3. Plans and implements programs of the Registrar’s Office.

To learn more & apply, click here!

Assistant Registrar

Employer: Roswell Museum & Art Center, Roswell, NM

SUMMARY: Reporting to the Registrar, the Assistant Registrar assists in the management of the permanent collection and archives and the facilitation of temporary exhibitions. The position is responsible for a broad range of registration functions of which primary duties include assistance with the care, maintenance, preservation and documentation of objects in the permanent collection and archives and the performance of registration functions relative to temporary exhibitions including loan agreements, condition reports, and data entry. The Assistant Registrar is required to exercise discretion and judgment in the care of both the Museum’s collection and artworks owned by other institutions or individuals that are part of temporary exhibitions or otherwise on loan to the Museum. The Assistant Registrar may serve as supervisor to interns or volunteers.


ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:


  • Under the direction of the Registrar, manage, preserve and digitize the museum’s archives including photographs, film clips, audio and video recordings, architectural designs, letters and other manuscripts, publications and electronic documents that pertain to the museum’s history and collections, and facilitate these collections to be accessible online and by researchers.
  • Assist Registrar with exhibition and touring logistics, including loan agreements, condition reports, shipping and other related projects as assigned.
  • Assist with unpacking, installation, de-installation and re-packing of artwork as well as preparation of exhibit labels and text.
  • Monitor environmental conditions in galleries and maintain cleanliness of artwork on display.
  • Act as courier to help transport collection and loan objects, and assist with transportation and lodging arrangements for traveling couriers.
  • Manage additions to the archive of current museum activities.
  • Work with Registrar to implement and maintain an integrated pest management program.
  • Assist with the annual inventory of the permanent collection.
  • Perform general administrative duties such as filing, copying, running errands, and general data entry as it relates to collections, archives and exhibitions.
  • Complete special projects, basic research, and other duties as assigned within the scope of responsibility and skill required for the position.
  • Supports the relationship between the City of Roswell and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
  • May drive City vehicles.

To learn more & apply, click here!

Associate Registrar for Exhibitions

Employer: Palm Springs Art Museum, Palm Springs, CA

Under the supervision of the Director of Exhibitions & Collections Management, responsible for managing the logistics of borrowed exhibitions as assigned, including travelling exhibitions.  May be called upon to assist with other exhibitions as needed.  Works closely with the director of the department on all activities related to the planning, managing and execution of exhibitions.  Serves as the project manager and registrar for a portfolio of exhibitions and installations, rotations and other special projects in concurrent stages of development.  Works closely with internal departments; such as, executive, curatorial, development, education, security, and facilities.  Ensures that the highest standards in the safe, professional handling of artworks are followed. Determines insurance requirements for exhibitions.  Assists in maintaining the quality and accuracy of object documentation in the collections management system (TMS). Works on special projects, as assigned. Maintains professional relationships within the field.


Minimum Qualifications:  B.A. in art history or museum studies preferred; 2 – 3 years’ experience in museum registration and exhibition coordination required; knowledge of exhibition development and management in a museum setting or project management methodologies; knowledge of professionally accepted collections management standards and procedures including art handling and movement; and familiarity with shipping standards and sources. Proficiency in Windows, Microsoft software applications (Word, Outlook and Excel). Experience in collections databases (TMS) a plus.


Excellent communication, organization, time management and project management skills; ability to work collaboratively in a team environment, or independently, with high attention to detail, accuracy and minimal guidance. Must maintain confidentiality and be able to work effectively and simultaneously on multiple projects in a deadline-driven environment. Ability to work nights and weekends, as required, and to travel with exhibitions as courier, as needed.

To learn more & apply, click here!

Shipping Manager

Employer: ArtWorks San Diego, San Diego, CA

ArtWorks San Diego (AWSD) seeks a full-time Shipping Manager to oversee domestic and international shipments of fine art. Now celebrating its 12th year in business, ArtWorks San Diego offers a full range of museum-quality services including climate-controlled storage, in-house crate construction, custom installation and sculpture rigging, weekly shuttles, and world-wide shipping. AWSD is a TSA-Certified Cargo Screening Facility.

Job Description

This position is responsible for estimating and executing bookings for fine art shipments ranging from single works to multi-venue traveling exhibitions for a clientele of museums, galleries, auction houses and private collectors. The ideal candidate will possess excellent verbal and written communication skills, the ability to be well-organized and to multitask with a strong attention to detail and accuracy. A keen interest and understanding of the visual arts is greatly preferred.

Job Requirements

Comprehensive knowledge of the fine art shipping industry, both domestic and international, is required. Familiarity with airline cargo facilities, tarmac supervision and customs formalities at both the Los Angeles International Airport and the San Diego Airport is a plus. Previously established relationships with domestic shippers and fine art handling companies is desirable, as is a thorough knowledge of handling and packing procedures for both gallery-level and museum-standard projects.

General Information

This is a full-time, salaried position with a typical work week of 9:00 am to 5:00 pm Monday – Friday, though additional hours occasionally may be required to meet project deadlines. Applicants must be legally authorized to work in the U.S. and able to pass a TSA background check. Paid healthcare, holidays and vacations. Salary is based on experience.

Applications will be accepted online only and may be emailed to No phone calls please.

Assistant Registrar, Costume Institute

Employer: Metropolitan Museum of Art, New York City, NY


This position’s sole responsibility is to accurately and expeditiously process and manage the shipment of external works of art to and from the Museum for The Costume Institute’s special exhibitions, examination, long-term loans, acquisitions, gifts or purchases. The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker.  Computer knowledge of TMS is imperative. Previous museum registrar experience with costume and textiles required.


  • Report directly to the Exhibitions Registrar
  • Supervise and coordinate the transfer of artwork to the museum including transportation, couriers, security, insurance, and related housekeeping
  • In collaboration with Costume Institute Curatorial and Conservation staff, coordinate and oversee loan unpacking/packing, and courier schedules
  • Supervise and coordinate the transfer of artwork to/from loan venues other than The Met
  • Coordinate projects with Storeroom One personnel and museum packers
  • Archival maintenance of all exhibition loans permanent files and records
  • May be required to travel domestically and internationally, and may also be required to work on weekends or after hours to meet shipping schedules
  • Candidate must complete Security Threat Assessment application
  • Other duties as assigned


Experience and Skills:

  • Minimum 2-3 years related registrar experience
  • Collections Management – knowledge and experience in TMS required
  • Working knowledge of art law (i.e. Immunity from Seizure, CITES, customs restrictions)
  • Excellent organizational and communication (written and verbal) skills required
  • Extremely detail oriented with ability to work under pressure and meet deadlines required
  • Computer proficiency –Word, Excel, Outlook, Acrobat required

Knowledge and Education:

  • BA degree or museum studies program required
  • Knowledge of costume history and the contemporary fashion industry required

Qualified candidates should send a cover letter and resume (as Word attachments) to: You will be contacted if your qualifications are appropriate for the position.

Senior Archivist

Employer: Peabody Museum of Archaeology and Ethnology, Harvard University, Cambridge, MA

The Senior Archivist serves as the administrative head of the Peabody Museum’s Archives Department, overseeing the Museum’s archival collections (paper records, manuscripts, photographs, works on paper, and audio-visual materials), managing archives staff and daily operations, determining plans and priorities, establishing and maintaining workflow, solving administrative issues, and managing the departmental budget. Reports to the Director of Collections.

Duties and Responsibilities

• Creating and updating Archives Department policies and procedures.

• Surveying, appraising, and selecting archival collections for acquisition through the Collections Review Committee (CRC); working with new and existing donors to negotiate terms of use.

• Understanding and recognizing legal issues relating to unpublished collections including copyright, privacy, confidentiality, and ownership. • Knowledge of SAA’s Protocols for Native American Archival Materials and understanding of cultural sensitivity issues related to archival collections.

• Planning and overseeing processing of archival collections, implementing national best practices for data entry, cataloging, and digitization standards, and collections with special formats.

• Planning, managing, and evaluating archival digitization projects.

• Assessing and monitoring environmental conditions and preservation/reformatting needs; monitoring environmental conditions of storage and work spaces and recommending improvements.

• Managing storage of archival collections and recommending future space needs for archival collections and personnel.

• Supervising staff responsible for public access and research services for the Archives Department, including hosting visits by faculty, visiting scholars, students, Native American tribal members, and the general public.

• Collaborating with internal stakeholders on use of archival collections, including the Peabody Museum Press and the Harvard Museums of Science and Culture; works closely with Associate Registrar for Rights and Reproductions, Collections Information and Database Specialist, and Curator of Visual Anthropology.

• Providing complex reference services, including research instruction, requiring knowledge of archive and manuscript collections at Harvard and elsewhere.

• Teaching or lecturing to classes and groups on archival collections and practice.


• Implementing administrative systems, policies, procedures, and long-range strategic planning for the Archives Department.

• Hiring and supervising staff providing training, scheduling, assigning and distributing work, overseeing the quality of work, and conducting annual performance reviews.

• Identifying grant opportunities, writing grant proposals, and administering post-award grants; evaluating the components of successful grants through serving on grant review panels.

• Attending and contributing to manager-level meetings including the Collections Department Heads and Collections Review Committee.

• Representing the Museum at regional and national conferences and workshops, including giving presentations.

• Assist Museum staff with records management issues through referral to University Archives.

• Performs other duties as required.

To learn more and apply, click here!

Collections Manager & Exhibitions Coordinator

Employer: High Desert Museum, Bend, OR

Job Summary
This position manages the Museum’s collection, library and archives. Furthermore, the position plays a role in helping to coordinate and facilitate the production and installation of temporary and permanent exhibitions within a dynamic team of curators and exhibit design professionals. The successful candidate will be a creative problem solver, have strong organizational skills, a teamoriented perspective and will work collaboratively in a multi-disciplinary museum. A positive demeanor and the ability to learn new skills quickly are essential traits. We look at each candidate in
terms of combined skills; different combinations of skills can serve to qualify for the position.

Responsibilities and Tasks
1. Maintains objects and materials in accordance with artifact collections management policy and strategic collections plan.
2. Provides conservation guidelines for exhibitions and actively assists in installation, which may include mount making and gallery preparation.
3. Ensure cultural considerations for collections preservation.
4. Serves on the Museum’s Collections Committee
5. Actively assists in long-range collections development.
6. Maintains collections database records and standards.
7. Initiates grants and other funding sources to assist in ongoing collections maintenance.
8. Oversees the processing of objects into the collections and library.
9. Oversees the environmental quality of collections and exhibits – including daily maintenance and monitoring in galleries.
10.Responsible for disaster planning for museum collections.
11.Supervises research related to collections.
12.Monitors the security of collections.
13.Prepares objects for exhibition or loans.
14.Directs and trains interns and volunteers.
15.Helps to maintain schedules, budgets and contracts for temporary, permanent and traveling exhibits.
16.Prepares and monitors annual budget for collections, exhibits and library.
17.Follows all Museum policies, procedures and safety regulations.
18.Performs other tasks and duties as assigned by supervisor.

To learn more and apply, click here!

Head Registrar

Employer: American Federation of Arts, New York City, NY

General Duties and Responsibilities:

  • Manage all registrarial aspects of traveling exhibitions, including: organization of packing/crating/installation requirements and domestic and international shipping.
  • Liaise with venue institutions to ensure that exhibition contract and lender requirements are met. Supervise unpacking/packing and installations/de-installations at venues.
  • Draft and review contracts for registrarial and installation requirements.
  • Liaise with in-house curatorial and exhibitions staff on forward planning for exhibitions including review of venue facilities and tour schedules;
  • Develop, review, and update budget and cash flow estimates
  • Oversee insurance coverage for exhibitions, including preparing indemnity applications.
  • Responsible for day-to-day administrative operations and long-term planning for the registrarial department.

Supervisory Responsibilities:

The Head Registrar supervises Exhibition Registrars and independent contractors and oversees their coordination of all aspects of assigned exhibitions.

To learn more and apply, click here!

Art Exhibitions Coordinator

Employer: RBA Intl. Fine Art Transport, Long Island City, NY

Job Description: The ideal candidate prepares estimates and executes bookings for fine art shipments ranging from single works of art to entire international exhibitions. The Exhibitions Coordinator reports to the Gallery and Exhibition Services Manager. This is a full time position with a typical work schedule of Monday-Friday, 9 am – 5 pm. However, candidate must be willing to work beyond those days/hours if the project necessitates it (airport supervisions, courier assistance).


  • Knowledge of how to create truck bills of lading, air waybills, ocean bills of lading. Knowledgeable in U.S. Customs documentation and classifications as it pertains to artwork.
  • Knowledge of how to make a shipping estimate from start to finish, both door-to-port and door-to-door, for domestic and international art shipments
  • Knowledgeable of flight routes and airlines – both passenger and cargo – as well as with who the domestic and international art shipping agents are. (i.e.. must know who the industry players are.)
  • Familiar with packing/handling requirements for various media artwork


  • Minimum 2-3 years’ experience in fine art logistics, arts project management, exhibition organization, museum or gallery registrar and/or similar relevant experience.
  • Fluent English, both written and spoken. Able to clearly communicate directly with clients and overseas agents by email and phone. Other languages a plus.
  • Able to work on multiple projects and estimates simultaneously.
  • Organized, detail-oriented, able to problem solve and think on your feet
  • Clean record, able to pass a background check performed by the TSA. Must be legally authorized to work in the U.S.
  • Valid driver’s license preferred but not required

*Benefits: Competitive salary, Healthcare (Medical), PTO

Job Type: Full-time

New York City resident preferred


Collections Assistant P/T

Employer: Agua Caliente Cultural Museum, Palm Springs, CA

Position Summary:
Under the supervision of the Collections manager, responsible for management and daily operations of the Museum’s collections.

Essential Duties and Responsibilities:

Inventory and Database

  • Assists in the physical inventory of items in the collection.
  • Updates and populates collections software.
  • Runs database reports, correcting inaccuracies, adding information when needed.
  • Generates and maintains accurate records (digital and paper) of all accessions, loans, transfers, conservation treatment, movement, and damage/loss.

Procedures and Policies

  • Updates and maintains General Facility Reports and insurance reports.
  • Updates and maintains the Emergency Preparedness Plan.
  • Assists with preparation for Collections Committee Meetings.
  • Assists with updating the Collections Management Policy.

Exhibition and loans

  • Directs and tracks internal object movement and object handling for loaned and permanent collections.
  • Updates and creates loan documents as needed.
  • Routinely inspects exhibition locations within the organization, and performs condition reports.

Collections Care

  • Helps maintain safe, clean, and well-organized collections storage spaces.
  • Maintains an integrated pest management system.
  • Monitors the environmental conditions of collections, alerts proper sources if adverse conditions develop.
  • Schedules monthly maintenance of the HVAC units.
  • Knowledge of best practices in collection management including the handling, care, preservation, installation and storage of material culture.
  • Assists the Collections Manager in mount making for objects.
  • Assists in research and preparation for moving the collection to a new facility.

To learn more and apply, click here!

Collections Manager

Employer: Society of California Pioneers, San Francisco, CA

The Society of California Pioneers, the oldest historical society west of the Mississippi River, seeks a Collections Manager.  As the custodian of an important historical collection, the Society seeks to preserve, promote, and enjoy California heritage through a museum, a research library, and educational and social activities. Our museum is located in the Main Post of the beautiful Presidio of San Francisco. 

The Collections Manager is responsible for the legal, ethical and physical care of the Society of California Pioneer’s important historic collection.  This position manages all collections-related paper, digital and database records including accession and de-accession documents; donor files; object records and loan agreements. The Collections Manager catalogs and documents the collection and oversees the movement of all collections items. The Collections Manager maintains incoming and outgoing loans including condition reports and the coordination of logistics for art shipping and transportation. The Collections Manager oversees rights and reproductions and related fee schedules and agreements. Additionally, the Collections Manager advises the Collections Committee on best practices as well as state and federal laws related to museum collections. The Collections Manager works closely with archivists, curators, exhibition designers and public programming staff to provide access to the collection for the development of exhibitions and programs.  This position interacts with the Board, museum patrons and collectors, artists, museum colleagues, contractors, interns, volunteers and the public.

Qualified candidates must demonstrate strong commitment to quality control, attention to detail, excellent communication, and collaboration.

To learn more and apply, click here!


Employer: Oklahoma Contemporary Arts Center, Oklahoma City, OK

Oklahoma Contemporary Arts Center seeks a skilled, experienced professional for the position of Registrar during a period of growth, as we transition into a new building in fall 2019. The first project will be a major inaugural exhibition of contemporary artists working in all media, including new media. The successful candidate will report to the Curatorial and Exhibitions Director and work with the entire Exhibitions Department to complete the needs of a loan exhibition from the planning stages through installation and dispersal. Oklahoma Contemporary is a non-collecting institution.

The main focus of this position will be the coordination of shipping arrangements and loans, incoming and outgoing condition reporting, packing and unpacking of artworks and assisting in the installation of a broad range of contemporary artworks from delicate works on paper to large sculptural installations. The Registrar will work closely with the Exhibitions Manager, Installation Crew, Exhibitions Department and Operations Staff.

Essential Job Functions

  • Administration of exhibition documents, including condition reports, insurance certificates and loan agreements
  • Detailed execution of condition reports for outgoing and incoming exhibition loans
  • Taking detailed packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking
  • Oversee load-out and delivery of crates, making sure that all pieces are clearly labeled and accounted for on the way in or out
  • Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor is done so in an organized manner to mitigate all risk to artworks
  • Assist with installation as needed
  • Work with Exhibition Manager to develop and monitor exhibition budgets
  • Communicate with lenders and coordinate insurance with OCAC’s insurance brokers or with the lender’s insurance company, if applicable; coordinate packing/crating/installation requirements with the lender, courier and installation logistics and transport. Communicate changes regarding loan status and/or schedule with the lenders
  • Monitor all exhibition artwork for the duration and tour of the exhibition and update lenders as requested with climate or hygrothermograph readings
  • Work with Curatorial Fellow to maintain accurate exhibition and loan files, in paper and online
  • Serve as point person for incoming traveling exhibitions
  • Help coordinate Oklahoma Contemporary-organized traveling exhibitions and accompany exhibition to each venue if necessary
  • Position requires occasional work on weekends and evenings as necessary.

To learn more and apply, click here!

Collections Assistant

Employer: DuSable Museum of African American History, Chicago, IL

The DuSable Museum of African American History is seeking a Collections Assistant. This position involves
cataloging museum collections, re-housing art and artifacts, and assisting with backlog registration.


– Clean, stabilize, and re-house artifacts of various mediums/materials according to established
standards for collections care;
• Catalog, condition report, and photograph objects, creating or adding to catalog records in
PastPerfect database;
• Physically move artifacts from temporary offsite storage to permanent storage in the museum;
• Label artifacts with permanent accession numbers;
• Conduct object research as needed;
• Assist in reconciling problem numbers and found-in-collections objects;
• Assist in processing backlog registration paperwork;
• Assist with preventative conservation, including climate/environmental monitoring; maintain
departmental integrated pest management system and schedule;
• Perform cleaning and maintenance of storage areas and exhibit galleries on a rotating schedule;
• Perform other related duties as assigned.
– Knowledge of cataloging procedures and standard nomenclature;
• Knowledge of standard museum collections management practices and procedures;
• Physical coordination/ability to handle and move fragile collection objects; ability to lift 40 pounds;
• Understanding of the proprietary nature of museum collections and documents and ability to
adhere to museum policies regarding confidentiality;
• Familiarity with museum collections software; experience with PastPerfect strongly preferred;
• Excellent organizational skills, accuracy, and attention to detail;
• Excellent communication skills, both verbal and written;
• Strong interpersonal skills; must be team-oriented but also capable of working independently with
minimal supervision;
• Ability to work under pressure and establish priorities under strict deadlines;
• Ability to multi-task and be flexible in work assignments.

To learn more and apply, click here!

Associate Registrar

Employer: Museum of the Moving Image, Astoria, NY

Museum of the Moving Image (MoMI) seeks an Associate Registrar to join its Collections Department. The Associate Registrar reports to the Manager of Collections and Registration and also works closely with the Senior Curator of Collections and Exhibitions, the Deputy Director for Operations, Exhibitions, and Design, and the Museum’s Exhibitions team (as required).

This position supports the Collections Department in all activities including development and maintenance of exhibition checklists, inventories, and data entry, along with the safe handling, storage, registration, management, documentation, and exhibition of objects in the Museum’s collection, archives, and staff library, as well as objects on loan to the Museum.


  • Under the direction of the Manager of Collections and Registration, facilitate the logistics for all incoming and outgoing loans, including, but not limited to, the following activities: Submission of formal loan requests to potential lenders; Issuance of loan agreements and execution other contractual agreements; Obtaining certificates of insurance for objects on loan to the Museum; Management of all shipping arrangements, including packing and crating in keeping with Museum standards; Conducting condition reports.
  • Assist the Manager of Collections and Registration with the documentation of all Collection and loan objects and activities, including receiving, accessioning, and labeling, as well as the safe movement, exhibition, storage, and disposition of objects, as required.
  • Create new object, location, loan, and condition records in the collections management database, CollectionSpace. This position will serve as the primary user of the database, working in tandem with the Manager of Collections and Registration, who is the database administrator.
  • Work accurately and efficiently in data cleanup projects.
  • Serve as backup to Manager of Collections and Registration to supervise installation of artifacts, both at the Museum and at host venues for traveling exhibitions.
  • Travel as required to courier artifacts.
  • Work closely with the Manager of Collections and Registration to conduct periodic inventories to assure accuracy of object records.
  • Work in tandem with the Manager of Collections and Registration to maintain the proper storage of art and artifacts. This includes the updating of storage vault logs and database records as necessary to reflect object movement.
  • Work with the Senior Curator of Collections and Exhibitions and Manager of Collections and Registration to create, maintain and update exhibition checklists.
  • Monitor department email account.
  • License digital images of collections objects, as well as securing rights/permissions for internal permanent collection projects.
  • Manage imaging projects for the Museum: Compile image and photography requests; Prepare objects for photo shoots and supervise photographers during such activities; Scan flat artifacts and manipulate the resulting digital images; Archive all high-resolution digital images; and upload images to CollectionSpace.
  • Assist Manager of Collections and Registration with the maintenance required for the Institutional Archive and Library.

To learn more and apply, click here!

Registrar and Events Coordinator

Employer: Center for Italian Modern Art (CIMA), New York, NY

We seek a highly motivated and creative Registrar and Events Coordinator. This is a permanent, full-time position, available immediately.

Registrar/Exhibition Management:
Registrar oversees all aspects of the physical maintenance of the exhibition objects and CIMA’s facility, and all related documentation. The Registrar develops and refines record keeping systems and documentation for loans and facility, carries out all lender communication and preparation of loan forms, manages insurance coverage, and develops and enforces protocol for storage, transport, and all movement of objects with lenders and shippers. The Registrar manages the care and safety of the annual exhibition objects.

To learn more and apply, click here!